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1 month ago

Job Summary

Our client, a trading/logistics company with an office at Ojodu Berger is recruiting for an Administrative Assistant who will be responsible for providing administrative support to the company.

  • Minimum Qualification : HND
  • Experience Level : Mid level
  • Experience Length : 3 years

Job Description/Requirements

Responsibilities:

  • Perform general clerical duties, including answering phone calls, managing emails, scheduling appointments, and maintaining calendars.
  • Prepare and distribute correspondence, memos, reports, and presentations accurately and promptly.
  • Coordinate and arrange meetings, conferences, and travel arrangements.
  • Assist in the preparation of financial documents, such as invoices, expense reports, and budget tracking.
  • Create and maintain filing systems, both physical and digital, to ensure easy retrieval and organization of documents.
  • Manage office supplies inventory, place orders, and ensure proper stocking levels
  • Provide administrative support to staff members, including coordinating team events, handling incoming and outgoing mail, and managing office equipment maintenance.
  • Assist with special projects and research assignments as assigned by the management team.
  • Maintain a professional and courteous demeanor while dealing with internal and external stakeholders.
  • Uphold strict confidentiality and handle sensitive information discreetly.

 

Requirements:

  • HND/BSc in any related discipline
  • Proven work experience as an administrative assistant, secretary, or similar role is advantageous.
  • Proficiency in office software applications, including MS Office, spreadsheets, and presentation software.
  • Excellent verbal and written communication skills, with strong attention to detail.
  • Exceptional organizational and time management abilities, with the capacity to multitask and prioritize effectively.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • Strong problem-solving skills and a proactive approach to handling challenges.
  • Professionalism, discretion, and the ability to maintain confidentiality.
  • Familiarity with basic bookkeeping and financial management principles is a plus.
  • Flexibility to adapt to changing priorities and deadlines.

 

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