Luckguard

Business Support (Administrative Support Services)

Job Summary

Coordinate and verify functional inputs to the standard OPEX and CAPEX budget build-up, align activity budget, and spend of relevant units as well as monitor all streams of transactions. Process about 243 Vendor invoices/ Service entries (SEs) monthly.

  • Minimum Qualification: Others
  • Experience Level: Mid level
  • Experience Length: 5 years

Job Description/Requirements

The role will Support the Security Planning/Finance Function in the build-up, defence and approval of the yearly work programme and budget. Specifically, the Business Support role will include, but not limited to:

  • Monitor spends against Asset budget on monthly basis for possible realignment
  • Identify and flag up areas of budget pressure and maintain pressure database
  • Process average of 243 invoices/ Service Entry (SEs) monthly and Vendor invoices.
  • Identify creative cost-saving initiatives and track value – report out quarterly.
  • Preparation of security cost object Planning and Performance breakdown input in DOIS format.
  • Gather supporting documentary evidence and upload for Budget/performance during budget defence
  • Coordinate and review the Functions monthly accrual.
  • Ensure the right cost elements/cost objects are used for each activity
  • Highlight budget monthly performance of over/underspend to Activity Planner.
  • Validate requests for Vendors’ Invoice Status. Carry out checks in SAP and provide advice on Service Entry position
  • Follow up on the timely resolution of vendors issues and provide an overview of controls put in place on invoice processing.
  • Produce and maintain the following reports: Quarterly report of spends outside of approved budget – end of every quarter & Monthly budget plan/value of work done (VOWD) – end of every month

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