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Executive Assistant

Velox Integrated Rootcrop company limited ( VIRCO)

Admin & Office

1 month ago

Job Summary

The Executive Assistant to the CEO will play a crucial role in enhancing the CEO's effectiveness and efficiency by providing comprehensive administrative support and managing key tasks and responsibilities. The successful candidate will be a proactive and detail-oriented professional who can anticipate the needs of the CEO and ensure the seamless execution of various business activities.

  • Minimum Qualification: Degree
  • Experience Level: Mid level
  • Experience Length: 3 years

Job Description/Requirements

Velox Integrated Rootcrop Company is a dynamic and rapidly growing agricultural production and export company committed to delivering high-quality products to global markets. As we embark on our journey to become a leader in the industry, we are seeking a highly skilled and organized Executive Assistant to support the CEO in managing the day-to-day operations and strategic initiatives of the company.


Responsibilities:

  • Calendar Management: Efficiently manage the CEO's schedule, coordinate appointments, and prioritize meetings to maximize productivity.
  • Travel Coordination: Arrange domestic and international travel, including flights, accommodations, and itineraries, ensuring a smooth and hassle-free experience.
  • Communication Management: Act as a gatekeeper for the CEO, handling incoming calls, emails, and correspondence with professionalism and discretion.
  • Meeting Preparation: Prepare agendas, presentations, and relevant documents for meetings; attend and record minutes when necessary.
  • Project Support: Assist in the execution and monitoring of strategic projects, ensuring deadlines are met and objectives are achieved.
  • Information Management: Maintain organized and up-to-date records, files, and databases; handle confidential information with utmost discretion.
  • Stakeholder Liaison: Interface with internal and external stakeholders on behalf of the CEO, fostering positive relationships and representing the company professionally.
  • Event Coordination: Plan and coordinate company events, conferences, and other special occasions as directed by the CEO.
  • Research and Analysis: Research industry trends, competitors, and market dynamics to provide valuable insights for decision-making.
  • Administrative Support: Undertake general administrative tasks such as expense management, document preparation, and office organization to ensure a well-functioning work environment.


Requirements:

  • A bachelor's degree, preferably a BSc in Chemistry, Engineering, or any technical-related field is preferred.
  • Proven experience as an Executive Assistant or similar role supporting top-level executives.
  • Exceptional organizational and time-management skills.
  • Strong verbal and written communication abilities.
  • Expert level in Microsoft Office Suite especially Excel and other relevant software.
  • Ability to handle confidential information with discretion.
  • Proactive problem-solving and decision-making skills.
  • High level of professionalism and adaptability.

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