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1 month ago

Job Summary

The ideal candidate will play a pivotal role in providing strategic and operational support to the CEO. You will serve as a trusted advisor, thought partner, and liaison between the CEO and various internal and external stakeholders. Your responsibilities will encompass a wide range of functions aimed at enhancing organizational efficiency.

  • Minimum Qualification: Diploma
  • Experience Level: Executive level
  • Experience Length: 4 years

Job Description/Requirements

Responsibilities:


Direct Support to the CEO:

  • Provide support in overall coordination and delivery of key business priorities, defining metrics, and tracking progress.
  • Provide support in setting organizational structure, processes, and policies.
  • Strategically manage the CEO’s time: Coordinate external opportunities, including long-term travel and meeting plans, and ensure each trip/engagement is maximized in line with business priorities.
  • Prepare for and f.ollow up on key meetings: by equipping the CEO with the information necessary to be productive and engaged.
  • Manage internal and external communications: draft company newsletters, reports, pitch decks, speeches, and presentations

Strategic Planning and Alignment:

  • Coordinate annual strategic planning process for the company.
  • Collaborate with the CEO and senior leadership to develop and execute strategic plans, initiatives, and organizational priorities aligned with the organization’s mission, vision, and values.
  • Help determine key performance indicators, set up relevant dashboards, and provide detailed company operations analysis.
  • Provide hands-on support to transform ideas into reality and monitor their progress.
  • Identify areas of improvement across the organization and make actionable recommendations.

Meeting and Event Preparation:

  • Coordinate agenda for CEO approval before team and board meetings.
  • Organize company retreats, strategy sessions, and other special events.

Project Management:

  • Oversee organization-wide projects or initiatives; bring together important stakeholders and help drive decisions.
  • Research, perform benchmarking, analyze data, and make recommendations.
  • Propose the creation of new systems and processes to streamline operations.
  • Complete special projects and initiatives with skillful oversight and support.
  • Lead and support special projects, initiatives, and cross-functional teams on behalf of the CEO, ensuring alignment with strategic objectives and timely delivery of results.
  • Monitor project milestones, budgets, and performance metrics, providing regular updates and recommendations to the CEO and leadership team.

Policy Development and Implementation:

  • Assist in the development, review, and implementation of organizational policies, procedures, and guidelines to ensure compliance with legal, regulatory, and ethical standards.
  • Conduct research, analysis, and benchmarking to support policy formulation and decision-making processes.

Hiring and Management:

  • Manage the hiring process for the organization; Work with the CEO and team to draft job descriptions, outline interview processes, and screen candidates.
  • Any other duties assigned to you




Requirements:

  • Bachelor's degree in Business Administration, Public Administration, or a related field.
  • Proven experience in a senior leadership or executive support role.
  • Minimum 4 years of experience in any of the following areas: Operations, Consulting, Business Management, or as Technical Adviser or Chief of Staff.
  • Proven track record of strategic thinking and problem-solving
  • Excellent communication, interpersonal, and organizational skills
  • Strong analytical and financial literacy skills
  • Ability to work independently, manage multiple priorities, and meet deadlines


Competencies

  • Strategic Mindset 
  • Project Management Skills
  • Result-driven
  • Business Oriented
  • Relationship Manager
  • Good Communicator

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