Chief of Staff/Technical Adviser to the CEO

Responsibilities:

Direct Support to the CEO:

• Provide support in overall coordination and delivery of key business priorities, defining metrics, and tracking progress.
• Provide support in setting organizational structure, processes, and policies.
• Strategically manage the CEO’s time: Coordinate external opportunities, including long-term travel and meeting plans, and ensure each trip/engagement is maximized in line with business priorities.
• Prepare for and f.ollow up on key meetings: by equipping the CEO with the information necessary to be productive and engaged.
• Manage internal and external communications: draft company newsletters, reports, pitch decks, speeches, and presentations

Strategic Planning and Alignment:

• Coordinate annual strategic planning process for the company.
• Collaborate with the CEO and senior leadership to develop and execute strategic plans, initiatives, and organizational priorities aligned with the organization’s mission, vision, and values.
• Help determine key performance indicators, set up relevant dashboards, and provide detailed company operations analysis.
• Provide hands-on support to transform ideas into reality and monitor their progress.
• Identify areas of improvement across the organization and make actionable recommendations.

Meeting and Event Preparation:

• Coordinate agenda for CEO approval before team and board meetings.
• Organize company retreats, strategy sessions, and other special events.

Project Management:

• Oversee organization-wide projects or initiatives; bring together important stakeholders and help drive decisions.
• Research, perform benchmarking, analyze data, and make recommendations.
• Propose the creation of new systems and processes to streamline operations.
• Complete special projects and initiatives with skillful oversight and support.
• Lead and support special projects, initiatives, and cross-functional teams on behalf of the CEO, ensuring alignment with strategic objectives and timely delivery of results.
• Monitor project milestones, budgets, and performance metrics, providing regular updates and recommendations to the CEO and leadership team.

Policy Development and Implementation:

• Assist in the development, review, and implementation of organizational policies, procedures, and guidelines to ensure compliance with legal, regulatory, and ethical standards.
• Conduct research, analysis, and benchmarking to support policy formulation and decision-making processes.

Hiring and Management:

• Manage the hiring process for the organization; Work with the CEO and team to draft job descriptions, outline interview processes, and screen candidates.
• Any other duties assigned to you

Requirements:

• Bachelor's degree in Business Administration, Public Administration, or a related field.
• Proven experience in a senior leadership or executive support role.
• Minimum 4 years of experience in any of the following areas: Operations, Consulting, Business Management, or as Technical Adviser or Chief of Staff.
  
• Proven track record of strategic thinking and problem-solving
• Excellent communication, interpersonal, and organizational skills
• Strong analytical and financial literacy skills
• Ability to work independently, manage multiple priorities, and meet deadlines

Competencies

• Strategic Mindset 
• Project Management Skills
• Result-driven
• Business Oriented
• Relationship Manager
• Good Communicator