Staff Assistant

Responsibilities:

• Answer phone calls, emails, and staff/client queries, then directing or resolving them appropriately.
• Schedule appointments, meetings, events, and travel arrangements while managing calendars to avoid conflicts.
• Organize and maintain files, records, databases, and employee information (including updating internal systems).
• Prepare, draft, and organize documents, reports, correspondence, presentations, and paperwork for company procedures.
• Monitor and order office supplies, manage inventory, and ensure the office remains well-stocked and organized.
• Sort and distribute mail, greet visitors, and perform general receptionist duties.
• Retrieving company or employee data as requested and assisting with basic research or data entry.
• Coordinate office logistics, such as event planning, vendor communications, or basic HR-related support (e.g., forwarding queries).
• Provide backup administrative support across teams or departments when needed.

Requirements:

• Strong organizational and time-management abilities.
• Excellent communication (verbal and written) and interpersonal skills.
• Proficiency in office software (e.g., Microsoft Office/Google Workspace, email, calendars).
• Attention to detail, discretion (especially with confidential information), and problem-solving.
• Reliability, helpful attitude, and ability to multitask in a fast-paced environment.