Support Officer
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Job summary
To provide front office, executive, and general administrative support, ensuring the smooth coordination of daily office activities, meetings, communication, and routine administrative tasks. The role requires a proactive, organised and dependable individual who can facilitate communication between management and staff, maintain an orderly front of
Min Qualification:
Diploma
Experience Level:
Internship & Graduate
Experience Length:
No Experience/Less than 1 year
Language Requirement:
English
Work Type:
Internship & Volunteer
Working Hours:
8 to 5
Applicant Location:
Nigeria
Job descriptions & requirements
Responsibilities:
Front Office and Office Coordination:
- Receive visitors and interview candidates, establish whom they wish to see, notify the appropriate staff member and direct them accordingly.
- Maintain the staff movement register by recording employees' departure and return times, destinations and reasons for leaving, in line with company procedures.
- Ensure staff movement entries are completed accurately and bring missing information or discrepancies to the appropriate supervisor's attention.
- Receive incoming correspondence and deliveries and ensure they are directed to the appropriate person.
- Keep the front office neat, organised and presentable.
- Monitor stationery and general office supplies and notify the appropriate officer when replenishment is required.
- Report office equipment faults, facility issues and other matters requiring attention.
Coordination and Follow-up:
- Follow up on routine requests, outstanding submissions and assigned administrative tasks within agreed timelines.
- Remind responsible staff of pending items and communicate updates to the appropriate supervisor.
- Assist in coordinating internal meetings, official engagements and company activities.
Requirements:
- Currently enrolled in NYSC(seeking PPA) or done with serving.
- Proficient in Microsoft Office tools.
- Excellent Writing and communication skills.
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