Receptionist

Responsibilities:

• Greet and welcome visitors in a professional and courteous manner, ensuring a positive first impression of the organization and directing guests to the appropriate personnel or department.
• Answer, screen, and route incoming phone calls promptly and efficiently, providing accurate information, taking detailed messages when necessary, and escalating inquiries appropriately.
• Coordinate and manage appointments, meetings, and conference room bookings, ensuring schedules are organized, up-to-date, and communicated effectively to relevant staff.
• Maintain office security by adhering to established procedures, including visitor sign-in processes, issuing visitor badges, and monitoring access to ensure a safe and secure environment.
• Receive, sort, and distribute incoming mail and deliveries, as well as prepare outgoing correspondence and packages in a timely and organized manner.
• Provide administrative support to various departments, including data entry, document preparation, filing, scanning, record maintenance, and other clerical duties as required.
• Ensure the reception area and front office remain clean, organized, and presentable at all times, reflecting a professional and welcoming atmosphere.

Requirements:

• High school diploma or equivalent (Associate’s degree preferred)
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong communication and interpersonal skills
• Excellent organizational and multitasking abilities
• Professional appearance and attitude