Receiving & Issuing Officer

Responsibilities:

• Receive incoming goods, materials, tools, and supplies from suppliers and verify them against purchase orders, delivery notes, and other relevant documents.
• Inspect received items for quantity, quality, specifications, and visible damage before acceptance.
• Prepare and maintain Goods Received Notes (GRNs) and other receiving documentation.
• Arrange and store items in designated locations to ensure proper identification, preservation, and easy retrieval.
• Issue materials, tools, and supplies to authorized personnel or departments upon receipt of approved requisitions.
• Prepare and maintain Material Issue Vouchers (MIVs) or other relevant issuance records.
• Update stock cards, inventory registers, and computerized inventory systems for all receipts and issues.
• Monitor stock levels and report low stock, excess stock, damaged items, and discrepancies to the supervisor.
• Conduct regular stock counts and participate in periodic inventory reconciliation.
• Ensure proper labeling, organization, cleanliness, and security of the store or warehouse.
• Maintain accurate records of stock movements, returns, transfers, and obsolete items.
• Ensure that all materials are issued in the correct quantities and that appropriate approvals are obtained.
• Report discrepancies, unauthorized stock movements, losses, and damaged goods promptly.
• Follow company policies and health, safety, and security procedures when handling and storing materials.
• Prepare periodic reports on stock balances, receipts, issues, and inventory movements.

Requirements:

• Minimum of OND, or equivalent qualification; an OND or HND in Purchasing and Supply, Logistics, Business Administration, or a related field is an advantage.
• Previous experience in storekeeping, inventory management, warehouse operations, or a similar role is desirable.
• Knowledge of goods receiving, stock issuance, inventory documentation, and stock reconciliation.
• Basic computer skills, including Microsoft Excel; experience with inventory management software is an advantage.
• Strong organizational skills and attention to detail.
• Good numerical, record-keeping, and communication skills.
• Honesty, accountability, and the ability to maintain accurate records.
• Ability to work independently and collaborate effectively with other departments.