Procurement Officer

Responsibilities:

• Identify and source reliable suppliers and vendors.
• Request and compare quotations from multiple suppliers.
• Negotiate prices, payment terms, delivery timelines, and contracts.
• Prepare purchase orders and procurement documentation.
• Monitor supplier performance and ensure timely delivery.
• Maintain an updated database of approved suppliers and vendors.
• Conduct market research to identify competitive pricing and alternative suppliers.
• Inspect or coordinate the inspection of delivered goods to ensure quality and quantity meet specifications.
• Work closely with Finance, Operations, Stores, and other departments to determine procurement requirements.
• Monitor inventory levels and initiate purchases when stock needs replenishment.
• Maintain accurate records of purchases, invoices, quotations, and supplier agreements.
• Resolve procurement-related issues such as delayed deliveries, defective products, or incorrect quantities.
• Ensure all purchases comply with company policies, budgets, and approval procedures.
• Prepare regular procurement reports for management.
• Support cost-saving initiatives and identify opportunities to improve procurement efficiency.

Requirements:

• Minimum of an HND in Procurement, Supply Chain Management, Business Administration, Accounting, or a related field.
• Minimum of 2 years of relevant procurement experience.
• Strong knowledge of procurement and supplier management processes.
• Good negotiation and communication skills.
• Ability to evaluate suppliers and compare quotations effectively.
• Strong record-keeping and organizational skills.
• Proficiency in Microsoft Excel, Word, and procurement/inventory software.
• Ability to work under pressure and meet deadlines.
• Knowledge of inventory management and basic contract terms is an advantage.

Key Skills:

• Supplier sourcing and evaluation
• Price negotiation
• Vendor management
• Inventory coordination
• Cost control
• Market research
• Purchase order management
• Contract administration
• Analytical and decision-making skills
• Communication and relationship management
• Attention to detail
• Microsoft Office proficiency

Key Performance Indicators (KPIs):

• Procurement cost savings achieved
• Supplier delivery performance
• Purchase order processing time
• Quality of purchased materials
• Supplier response and reliability
• Compliance with procurement procedures
• Accuracy of procurement documentation
• Reduction in procurement delays and stock-outs