Personal Assistant
Easy apply
Immediate Start
Job summary
TSM House Agency is hiring a highly intelligent, fast-minded, and execution-driven Personal Assistant to work directly with the CEO. This role goes beyond admin support. You will actively support operations, hiring coordination, staff onboarding, and internal training execution across multiple business units.
Min Qualification:
Degree
Experience Level:
Entry level
Experience Length:
1 year
Job descriptions & requirements
Responsibilities:
- Manage the CEO’s calendar, priorities, and daily execution flow.
- Track tasks, follow up with teams, and ensure deadlines are met.
- Coordinate internal and external meetings; prepare summaries and action points.
- Handle official communication (email, WhatsApp, documents).
- Support hiring processes: job posting coordination, candidate tracking, interview scheduling, and follow-ups.
- Support staff onboarding: documentation, tool access, process orientation.
- Assist in training coordination: scheduling sessions, tracking completion, documenting SOPs.
- Monitor staff performance reports and escalate issues to the CEO.
- Maintain confidentiality of sensitive business and personnel information.
- Act as an execution bridge between the CEO and internal teams.
- Proactively identify gaps, delays, and operational risks.
Requirements:
- Sharp-minded and highly organized individual.
- Someone who can coordinate people and processes, not just tasks.
- Comfortable supporting hiring, onboarding, and staff development.
- Able to work under pressure without excuses.
- Proactive, reliable, and loyal.
- Strong execution mindset.
What We Don’t Want
- Slow or disorganized candidates
- People who wait to be told everything
- Poor communicators
- Candidates who can’t manage people or processes
Exceptional organizational skills
fast thinking and execution ability
strong written and verbal communication
ability to manage multiple priorities
experience coordinating hiring or HR processes
understanding of onboarding and training workflows
strong people management skills
attention to detail
high emotional intelligence
strong follow-up and accountability skills
proficiency with digital tools (Google Workspace
Notion
Odoo
Slack
WhatsApp)
ability to document processes clearly
problem-solving mindset
time management mastery
discretion and confidentiality
adaptability in fast-paced environments
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