Personal Assistant

Responsibilities:

Calendar & Schedule Management:

• Manage diary: schedule meetings, calls, appointments, and block focus time
• Coordinate travel: flights, hotels, visas, airport pickup, itineraries
• Send daily briefings: agenda, meeting docs, location details
• Remind exec of deadlines, birthdays, follow-ups

Communications & Correspondence:

• Screen calls, emails, visitors — decide what reaches the boss
• Draft emails, letters, and memos on their behalf
• Take minutes in meetings and track action items
• Liaise with clients, staff, family, and vendors professionally

Admin & Operations:

• File documents, manage expenses, process reimbursements
• Prepare presentations, reports, and briefing notes
• Order office supplies, gifts, and personal items

Personal Errands & Projects:

• Pay bills, renew licenses, and book doctor appointments
• Plan events: board meetings, dinners, anniversaries
• Research: find suppliers, compare prices, due diligence on contacts
• Special projects: help with side business, charity, and real estate

Requirements:

• Organization: Juggling multiple tasks without dropping the ball
• Discretion: You’ll know salaries, health issues, family drama — confidentiality is non-negotiable
• Communication: Clear writing/speaking, professional phone manner
• Tech: MS Office, Google Calendar, Zoom, expense apps, travel booking sites
• Proactivity: Anticipate needs before being asked