Office Assistant
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Job summary
The office assistant provides administrative and clerical support to ensure the smooth and efficient operation of the office. The role involves handling routine office tasks, supporting staff, maintaining records, and ensuring a well-organised and professional work environment in line with company policies.
Min Qualification:
High School (S.S.C.E)
Experience Level:
No Experience
Experience Length:
No Experience/Less than 1 year
Job descriptions & requirements
Responsibilities:
- Perform general administrative and clerical duties, including filing, photocopying, scanning, and data entry.
- Receive, record, and distribute incoming calls, correspondence, and office communications.
- Maintain accurate office records, documents, and databases.
- Assist in scheduling meetings, preparing reports, and organising office activities.
- Support various departments with administrative tasks as required.
- Manage office supplies and ensure timely replenishment.
- Maintain cleanliness and orderliness of the office and work areas.
- Assist with basic HR, finance, or procurement documentation when required.
- Ensure confidentiality of company information and documents.
- Comply with company policies, procedures, and workplace standards.
Requirements:
- Knowledge in administrative or clerical roles, with strong organisational skills.
- Proficiency in office software (e.g., MS Office) and basic office equipment such as photocopiers and scanners.
- Strong communication and interpersonal skills to handle calls, correspondence, and support multiple departments.
- Ability to maintain accurate records, manage office supplies, and ensure confidentiality of company information.
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