Lead Administrative Officer

Responsibilities:

Administration: 

• Oversee entire office administrative functions
• Manage and maintain physical and electronic filing system for the company.
• Ensure all routine correspondence are treated accordingly
• Develop, manage and maintain standard operating procedure manuals to ensure consistent performance of routine administrative tasks
• Oversees the Purchasing and disbursement of consumables and office stationery to departments and ensure adequate records are kept
• Assists with recruitment efforts, new hire orientations, and onboarding
• Ensure payment of Company utility bills
• Ensure operation of equipment by completing preventive maintenance requirements and calling for repairs

Maintaining equipment inventories:

• Ensure office is set up and maintained as a clean and efficient working environment
• Prepare and control administrative budgets
• Manage the product ordering process from end to end
• Manage travel and logistics needs, ensuring the proper approvals are obtained.

Supervisory Responsibilities:

• Supervise the administrative assistant and other support staff

Requirements:

• Planning and delivery of work: Must be able to plan and organize workload to ensure that tasks are done to a high quality within specified deadlines and ensure discreet handling of all business.
• Communicating with others: Display excellent communication skills, including presentation, persuasion, and negotiation skills required in working with guests, vendors, and coworkers, and including the ability to remain calm and courteous under pressure. \
• Sound Judgment: Displays engaging interpersonal skills, including the ability to think and act strategically, provide sound judgment, and provide a positive and energetic attitude.
• Managing others: Ability to assign work and to establish work rules and acceptable levels of quality and quantity of work
• Reasoning/Problem Solving: Ability to understand, manage, and solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Providing smart solutions to business problems.
• Attention to detail: Displays thoroughness in accomplishing a task through concern for all the areas involved, no matter how small.
• Monitors and checks work or information and plans and organizes time and resources efficiently.

Functional Competencies:

• Advanced computer skills: MS Office Suite/Google Workspace.
• Understanding and hands-on competence with digital productivity applications: ERP, CRM, and HR tools.
• Ability to set up, manage, and optimize social digital platforms.