Inventory Officer

Responsibilities:

Inventory Control & Policy Management:

• Develop and enforce inventory policies and procedures
• Set and review par levels across all departments
• Ensure all stock movements are properly recorded in real time
• Enforce requisition approval and FIFO stock rotation
• Maintain inventory systems and ensure data accuracy

Stock Takes & Variance Control:

• Plan and lead regular and surprise stock counts
• Reconcile physical stock with system records
• Investigate and explain all variances (loss, error, theft, wastage)
• Produce variance reports with actionable recommendations
• Ensure timely stock take completion for month-end reporting

 Consumption Analysis & Reporting:

• Analyse stock usage trends across departments
• Prepare inventory reports for Finance and Management
• Identify over-consumption, wastage, and slow-moving stock
• Support F&B and Operations with cost control insights
• Submit daily and monthly stock movement reports

Purchasing & Supplier Oversight:

• Review and validate departmental purchase requests
• Ensure procurement aligns with par levels and usage
• Monitor supplier performance (quality, delivery, accuracy)
• Support supplier reviews and procurement decisions

Storekeeper Supervision:

• Supervise Storekeeper operations and daily accuracy
• Ensure real-time recording of all stock transactions
• Conduct unannounced store inspections
• Train and monitor Storekeeper performance
• Escalate issues to Finance/HR when necessary

Loss Prevention & Internal Controls:

• Identify inventory control weaknesses and risks
• Ensure strict segregation of duties in stock handling
• Support internal audit processes and investigations
• Report theft, fraud, or mismanagement immediately
• Maintain restricted and secure store access

Food Safety & Storage Compliance:

• Ensure proper storage conditions for all inventory
• Enforce HACCP standards for food items
• Ensure safe storage of chemicals and maintenance materials
• Report safety risks or breaches immediately

Requirements::

• Degree/HND in Accounting, Supply Chain, Business Administration, or related field
• Minimum 2 years of inventory or stores control experience (hospitality or FMCG preferred)
• Strong knowledge of FIFO, par levels, and stock control systems
• Close attention to detail and accuracy
• Strong analytical and reporting ability
• Integrity and accountability (critical for role independence)
• Strong organizational and control mindset
• Clear communication and reporting skills
• Ability to enforce policies firmly across departments
• Proficiency in Excel and inventory/ERP systems
• Strong numerical accuracy and attention to detail

Preferred:

• CIPS, CIPSMN, or related certification
• Hotel or multi-outlet hospitality experience
• Familiarity with PMS or F&B inventory systems
• Experience working with Finance and Internal Audit teams

KPIs:

• Stock variance percentage (minimized monthly)
• On-time completion of stock takes
• Accuracy of requisitions and stock records
• Reduction of slow-moving/obsolete stock
• Accuracy of consumption vs budget reporting
• Timely submission of daily/monthly reports
• Zero critical audit findings

Working Conditions:

• Office and store-based role with movement across departments
• The month-end stock take may require extended hours
• High level of confidentiality required
• Occasional unscheduled inspections outside normal hours