HR & Admin Officer

Responsibilities:

Recruitment and Selection:

• Coordinate end-to-end recruitment and selection processes.
• Draft and publish job advertisements.
• Screen applications and shortlist candidates.
• Schedule interviews and coordinate candidate assessments.
• Conduct reference and background checks.
• Prepare employment offers and onboarding documentation.
• Maintain recruitment records and reports.

Employee Onboarding and Confirmation:

• Facilitate employee onboarding and orientation programmes.
• Ensure completion of employment documentation.
• Monitor probation periods and coordinate confirmation processes.
• Maintain employee personnel files and records.

Performance Management:

• Coordinate performance appraisal exercises.
• Track performance review schedules and compliance.
• Support managers in implementing performance improvement plans.
• Compile performance management reports.

Learning and Development:

• Identify training needs through consultation with department heads.
• Coordinate internal and external training programmes.
• Maintain employee training records.
• Evaluate training effectiveness and prepare reports.

Employee Relations:

• Serve as the first point of contact for employee HR-related inquiries.
• Assist in resolving employee grievances and disciplinary matters.
• Support investigations into employee misconduct where required.
• Promote employee engagement and workplace harmony.

HR Policy and Compliance:

• Ensure compliance with the Employee Handbook and HR policies.
• Support periodic review and update of HR policies and procedures.
• Monitor compliance with labour laws and regulatory requirements.
• Assist with HR audits and regulatory examinations.

HR Records and Reporting:

• Maintain accurate employee records and HR databases.
• Generate monthly HR metrics and management reports.
• Track employee turnover, absenteeism, leave utilization, and headcount.
• Ensure confidentiality of employee information.

Compensation and Benefits Administration:

• Assist in payroll preparation and validation.
• Administer employee benefits and welfare programmes.
• Maintain records relating to salaries, allowances, and statutory deductions.
• Support annual salary review exercises.

Leave Administration:

• Process employee leave applications.
• Maintain leave schedules and leave balances.
• Monitor employee leave utilization and compliance.
• Prepare leave reports for management.

Office Administration:

• Manage day-to-day office administrative activities.
• Ensure adequate office supplies and equipment are available.
• Coordinate maintenance of office facilities and assets.
• Supervise office support staff and service providers.

Facilities and Asset Management:

• Maintain the bank's asset register.
• Monitor asset allocation and movement.
• Coordinate repairs and maintenance of office equipment and facilities.
• Ensure proper utilization and safeguarding of bank assets.

Documentation and Records Management:

• Maintain administrative records and filing systems.
• Ensure proper archiving of documents.
• Support document control and retrieval processes.

Health, Safety and Security:

• Assist in implementing workplace health and safety standards.
• Coordinate emergency preparedness activities.
• Report and document workplace incidents.
• Ensure compliance with security procedures.

Event and Meeting Coordination:

• Coordinate staff meetings, training sessions, and corporate events.
• Prepare logistics and administrative arrangements.
• Maintain records of meetings where required.
• Support recruitment, onboarding, employee relations, and performance management activities.

Requirements:

• HND in Human Resources, Business Administration, Industrial Relations, or a related field.
• Minimum of 3–5 years' relevant experience in human resources and administration.
• Associate or professional membership of CIPM, SHRM, HRCI, or other recognised HR professional bodies is an advantage
• Sound knowledge of Nigerian labour laws and HR best practices.
• Excellent communication, organisational, and interpersonal skills.

General Requirements:

• Strong integrity, professionalism, and commitment to excellence.
• Excellent written and verbal communication skills.
• Ability to work effectively in a fast-paced environment.
• Proficiency in Microsoft Office applications.
• Banking or microfinance experience will be an added advantage.

Remuneration: NGN3.6 Million – 4.5 Million Per Annum