Job Summary

Our client, a practitioner in the Maritime sector is looking to hire an experienced individual to fill this role. As a senior member of the team, this role will work closely with management teams to deliver on the procurement plans and attain the goal of operating efficiently

  • Minimum Qualification: Degree
  • Experience Level: Senior level
  • Experience Length: 8 years

Job Description/Requirements

Qualifications, Skills & Competencies:

  • Procurement exposure in Maritime Industry is a Must Have 
  • A Bachelor’s degree in Engineering or Science related discipline.
  • Minimum of 8-10 years post-NYSC experience in Procurement or Supply Chain Management
  • Should have  CIPS qualification
  • Excellent written and oral communication skills.
  • Effective time management skills.
  • Excellent interpersonal skills.
  • Excellent numeric, analytical, and innovative problem-solving skills.
  • Advanced proficiency in MS office suite- Advanced Excel skills (pivot tables, Vlookup, etc) be a definite advantage.
  • Excellent strategic sourcing and negotiation skills.
  • Excellent stakeholder engagement and relationship management skills
  • Excellent contract management skills.
  • High Integrity and the ability to deal with confidential information are essential.
  • Ability to define and understand technical requirements.
  • Good working knowledge of data processing and management.
  • Ability to work and deliver promptly within tight timelines with minimal supervision.
  • Working knowledge of ERP system.
  • Demonstrated ability to achieve cost savings.
  • Proven track records of designing and implementing procurement policies and procedures.
  • Demonstrated ability to manage procurement projects from design to implementation and follow up
  • A bright autonomous mind, social media savvy, and a philosophy of collaboration and teamwork.
  • A self-starter, results-oriented personality.
  • Tolerance for complex, ambiguous, and ever-shifting environments, including a matrix management structure.
  • Good accounting skills.
  • Ability to work under pressure.
  • Can work on-call during weekends.
  • Apply best practice benchmarking.
  • Ability to work with minimum supervision.

Responsibilities:

  • Develops specifications and performance test requirements to facilitate procurement of parts and equipment for Marine Vessels.
  • Analyzes technical data, designs, preliminary specifications, manufacturing limitations, supplier facilities, and availability of parts and equipment.
  • Consults with Technical and Operations department to establish performance criteria and specifications for manufacturing and testing of items/parts when required.
  • Analyze potential suppliers and recommends those most desirable.
  • Agree with the Technical and Operations team on the nature, function, and specification of parts/equipment while sourcing same from Vendors.
  • Conduct industry research to identify potential suppliers and evaluate suppliers based on products, services, and prices.
  • Negotiate with suppliers on lead-time, cost, and quality so as to obtain the maximum benefit for the company.
  • Manage suppliers to meet objectives related to cost, delivery performance, schedule, and quality
  • Define and maintain documented category and supplier strategies using market and competitive data.
  • Develop, implement and drive the procurement strategies in order to meet cost savings targets.
  • Review and manage the supplier database to ensure consistency with the sourcing strategy
  • Perform regular performance reviews with suppliers to drive continuous improvements.
  • Create monthly performance reviews and reports focusing on overall sourcing requirements.
  • Ensure commercial, legal and contractual compliances in all the procurement transactions are complied with.
  • Adopt appropriate supplier management methodologies and procurement strategies in purchasing to secure better prices.
  • Proper Cost Planning – Analyze all aspects of supply to avoid hidden and operational charges
  • Periodically report supplier/vendor nonconformity to Management promptly in order to review business relationships
  • Analysis of requisitions to develop a plan for spend (routine, periodic and none-routine).
  • Monitor internal procurement systems and processes to ensure compliance is achieved across the organization.
  • Market research on product pricing to ensure we are within the range of market prices for products and services.
  • Work hand in hand with the store's officer in reviewing stock prior to purchase and assigning items to vessels prior to dispatch.
  • Identifying target markets and developing strategies to communicate with them
  • Deliver on the Nigerian strategic procurement initiatives and roll out the procurement plan.
  • Foster savings by using the procurement levers such as standardization, optimization, consolidation, and outsourcing.
  • Ensure continuous supplies whilst minimizing inventory costs.
  • Coordinate tenders and negotiate with vendors as required.
  • Coordinate the effective resolution of vendor queries & other finance related issues.
  • Implement the supplier performance management plan; roll out KPIs and report on the performance of suppliers.
  • Manage price agreements and contracts as required.
  • Coordinate the accurate completion of purchase requisitions from user units within the Technical department and other Non-Technical functions;
  • Receive and review all requisitions for the purchase of technical and non-technical items, ensuring they are properly approved and within budget.
  • Ensure all vendors are profiled with due diligence carried out to establish the integrity and credibility of vendors.
  • Ensure registration of vendors, blacklisting where appropriate, and maintain Vendor Master Data.
  • Source, process and coordinate the analysis of valid quotations/ tenders for approved items;
  • Engage in tendering, evaluation of quotations and negotiations with suppliers/ vendors and coordinate the issuance of purchase orders, after due approvals have been obtained;
  • Ensure all purchase orders are authorized by management, dispatched to vendors for acknowledgement and file with supporting documents;
  • Review vendor invoices and ensures they are in line with PO and contract terms.
  • Manage contracts and agreements effectively according to agreed terms and processing renewals when due.
  • Coordinate and manage the cost of requisitions requirements from the requesting units/departments; Third-Party Services transactions management and coordinate other vendor management-related activities.
  • Implement inventory management policies and procedures, upon due approval by the relevant authorities within the organization;
  • Receive, record, review and oversee proper documentation of all technical stock (technical department items);
  • Maintain an updated inventory records management system ;
  • Be abreast of the latest inventory management and material handling tools, technology and procedures.
  • Ensure appropriate authorization for the release of stocks as well as proper documentation for relocation of items;
  • Proactively track the movement of inventory items from one location to another;
  • Update system records of items against physical balances.
  • Receive all inventory items ordered, match with PO and update the inventory records regularly;
  • Conduct periodic demand planning to determine needs and requirements for goods and services

Salary Budget: NGN 4,200,000 - 5,400,000 Gross Per annum

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