Head Of Administration
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Job summary
We seek to hire a suitable candidate for this role.
Min Qualification:
Degree
Experience Level:
Mid level
Experience Length:
4 years
Language Requirement:
English
Working Hours:
Full Time - 8 to 5
Applicant Location:
Abuja, Nigeria
Job descriptions & requirements
Responsibilities:
Administrative Management:
- Develop, implement, and maintain administrative policies and procedures.
- Oversee daily administrative operations to ensure smooth business functioning.
- Coordinate office activities and administrative support services.
Office and Facility Management:
- Manage office facilities, equipment, and maintenance activities.
- Ensure a safe, secure, and conducive work environment.
- Supervise procurement and management of office supplies and assets.
Budget and Cost Control:
- Prepare and monitor administrative budgets.
- Control operational costs and ensure efficient utilization of resources.
- Approve administrative expenditures within authorized limits.
Staff Supervision:
- Lead, supervise, and evaluate administrative staff.
- Coordinate staff schedules, assignments, and performance reviews.
- Identify training and development needs for administrative personnel.
Vendor and Contract Management:
- Negotiate and manage contracts with service providers and vendors.
- Ensure timely delivery of services and compliance with contractual obligations.
- Maintain strong relationships with external stakeholders.
Policy Compliance and Risk Management:
- Ensure compliance with company policies, legal requirements, and regulatory standards.
- Maintain accurate administrative records and documentation.
- Identify and mitigate operational risks related to administrative functions.
Asset and Inventory Management:
- Oversee the organization's assets and inventory records.
- Ensure proper utilization, maintenance, and safeguarding of company property.
Support to Management:
- Provide administrative support to senior management and departments.
- Prepare reports, presentations, and operational updates.
- Participate in strategic planning and organizational improvement initiatives.
Communication and Coordination:
- Facilitate effective communication across departments.
- Coordinate meetings, events, and organizational activities.
- Serve as a liaison between management, staff, and external stakeholders.
Continuous Improvement:
- Identify opportunities to improve administrative processes and efficiency.
- Implement best practices to enhance productivity and service delivery.
Requirements:
- Degree from a reputable tertiary institution.
- 4 to 6 years in HR, general office, administration, vendor & contract management
- Exposure to integrated architecture, construction & real estate development.
- Smart, builder & effective communication.
- Not more than 40 years.
Remuneration: NGN 5 Million - 7Million Annual Gross + Other incentives.
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