Front Desk/Admin Executive

Responsibilities:

• Manage and oversee the day-to-day administrative functions within the office.
• Coordinate logistics, including the management of office supplies, fleet, and assets.
• Maintain accurate records of all administrative and logistics processes.
• Utilize office management software to streamline administrative workflows and ensure smooth office operations.
• Assist in the organization and management of office schedules, meetings, and resources.
• Coordinate the scheduling, maintenance, and tracking of company vehicles and assets.
• Ensure that all fleet and asset-related records are up to date and compliant with company policies and regulations.
• Ensure proper documentation and compliance with relevant regulatory and legal requirements related to administrative and logistics functions.
• Keep the team informed about any changes in compliance and regulatory standards.
• Organize and manage travel arrangements for staff, ensuring timely and cost-effective planning of transportation, accommodations, and itineraries.
• Provide travel support and manage vendor relationships for travel services.
• Assist in handling the increasing workload as the organization expands, ensuring administrative tasks are handled efficiently.
• Contribute to operational efficiency by helping streamline processes and improve task delegation
• Serve as a point of contact for staff and vendors, responding promptly to inquiries and requests.
• Work to improve overall service delivery by providing faster response times and maintaining positive relationships with internal and external stakeholders.
• Maintain and update files and documentation in an organized manner to ensure easy access and retrieval.
• Ensure that all records are kept up-to-date and in compliance with company policies and regulatory requirements.

Requirements:

• A minimum of 3 years of experience
• A minimum of a degree in a related field