Finance and Procurement Manager

Responsibilities:

Financial Sustainability, Investment & Capital Assets:

• Report to and work closely with the Chief Operating Officer/Executive Director and the Board Finance committee in the preparation of the organisational annual budgets, monitoring of all project and operational expenditures in line with the approved budget and work plan.
  
• Evaluate the financial performance of the organization including the use of other financial control and evaluation techniques.
  
• Ensure 100% long-term financial stability through strategic investment, effective management of capital assets, and implementation of sustainable financial practices.
  
• Develop and maintain an asset management plan, including acquisition, maintenance, and disposal of assets.
  
• Monitor financial performance against budgets and forecasts. Identify and report on financial risks and opportunities.
  
• Manage the organisation’s capital assets to ensure optimal utilisation and return on investment.
  
• Communicate effectively with internal and external stakeholders regarding financial strategies and performance.
  
• Collaborate with other departments to align financial management with overall organisational objectives and to produce all project financial reports.
  
• Identify opportunities for cost savings and efficiency improvements
  
• Preparing weekly and monthly reports. Quarterly report for Directors and Management.
  
• Operationalise the DOA framework
  
• Preparation of programme financial report, programme profit and loss report, etc., working alongside the programme/project leads.

Financial Sustainability Via Efficient Grants Management:

• Overseeing all statutory audits, tax remittances, annual returns filing with CAC, weekly SCUML reporting, 501(3), etc.
  
• Establish and enforce proper accounting and internal control systems, payment, expense and retirement process, asset management, insurance, etc.
  
• Ensure compliance with statutory regulations.
  
• Control and manage timely cash disbursement and ensure there are supporting documents for all transactions, and accurate recording and filing of all financial documents.
  
• Perform monthly bank reconciliations, interface primarily with the bank on all the organisation's accounts matters, review accounting transactions to ensure compliance with relevant laws, policies and procedures.
  
• Conduct comprehensive assessments of the organisation’s assets to determine their value and suitability for liquidation.
  
• Develop and implement strategic plans for asset liquidation, aligning with organisational goals and financial objectives.
  
• Supervise the Procurement team to ensure the proper certification of all vendors, contractors and local partners in various programme locations, ensuring payment within established local banking procedures.

Behavioural and Leadership:

• Provide supervision and guidance to the Senior Coordinators, Coordinators, Officers, Associates and Interns under your supervision.
• Support to drive and communicate the organisation's vision and mission.
• Model and collaborate to ensure the team embraces our core values and inspires others to align their actions and behaviours accordingly.
  
• Provide strategic direction and guidance in the development and execution of initiatives that promote a culture in line with the organisation's values of Audacity, Respect, Integrity, Innovation, Synergy, and Excellence, leading to a better organisational culture.
  
• Support to empower and support team members at all levels by fostering a culture of trust, collaboration, and accountability, encouraging individuals to collectively own organisational values and goals.
  
• Facilitate and support change management processes in organisational transitions and cultural transformation.
  
• As a supervisor, demonstrate effective conflict resolution skills in addressing interpersonal conflicts or disagreements related to values alignment, promoting open dialogue, understanding, and reconciliation; escalate persisting issues to P&C.
  
• Serve as a role model for ethical leadership, demonstrating integrity, authenticity, and transparency in all interactions and decisions and holding oneself and others accountable to high ethical standards.
  
• Foster a culture of continuous improvement by encouraging feedback, learning, and adaptation, leveraging insights to refine leadership strategies and practices in alignment with organisational goals and values.
  
• You will play an important role in overseeing the financial management, budgeting, and procurement processes within an organisation or project.

Requirements:

• A Bachelor’s or Master’s degree in Finance, Accounting, Business Administration, Procurement Management, or a related field.
• Professional certification, such as CPA (Certified Public Accountant), ACCA (Association of Chartered Certified Accountants), or CIPS (Chartered Institute of Procurement & Supply), is an advantage.
• At least 10 years of experience in financial management and procurement, preferably in an international development/ NGO.
  
• 6 years of progressive leadership experience is required.
  
• Experience with financial reporting, budget preparation, and auditing.
  
• Hands-on experience in procurement processes, contract negotiation, and vendor management.
  
• Strong knowledge of financial management systems (e.g., NetSuite, QuickBooks, SAP, Microsoft Dynamics).
• Proficiency in Microsoft Excel and other office software (Word, PowerPoint).
  
• Knowledge of procurement regulations, policies, and industry best practices.
  
• Familiarity with relevant compliance and regulatory standards (e.g., donor-specific requirements, government regulations).
  
• Excellent communication skills, both written and verbal.
• Strong analytical and problem-solving abilities.
  
• Team spirit and patience.
  
• Ability to prioritise and handle multiple tasks in a fast-paced environment.
  
• Strong attention to detail and organisational skills.
  
• Leadership skills and the ability to manage and motivate a team.

Key Performance Indicators:

• Deliver on 90% of the organisation's financial health and efficiency in managing organisational budgets.
• 70% Adherence to all related finance and risk policies/ risk SOPs and the organisation's policies.
• Using Donors, Grants, Investments and FX Gains, ensure at least 10% annual increase in revenue generated.
• 20% increase in ROI across all departments and budgetary control.
• 100% Adherence to deadlines for monthly, quarterly, and annual financial reports as required by management and the Board of Directors.
• Drive 100% compliance with risk management and financial audit.
• Drive 20% cost savings through cost-cutting measures and improvements.
• 95% Efficiency and effectiveness for all financial and procurement support to operations and programmes.
• Increase the drive of long-term financial planning and investment strategy by 50% annually.
• Support P&C to implement initiatives to increase organisational culture alignment by 50% annually within your team.
• Achieve a 20% increase in staff performance scores against previous years for unit members.
• 75% Mentorship of team members for succession key roles planning.
• Attain 90% employee compliance with systems and structures annually within your unit.
• Identify two persons for succession planning purposes and share the same with PCA.