Executive Operations Coordinator
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Job summary
As the Executive Operations Coordinator at Losode, you will play a critical role in ensuring the business operates with clarity, discipline, and consistent execution. This is a high-impact role that combines executive support with ownership of execution across the company.
Min Qualification:
Degree
Experience Level:
Mid level
Experience Length:
4 years
Language Requirement:
English
Working Hours:
Full Time - 8 to 5
Job descriptions & requirements
Administration
Executive support
Data Analytics
Stakeholder Management
Conflict Resolution
- This is a high-impact role that combines executive support with ownership of execution across the company. You will work closely with the CEO to translate priorities into clear actions, align teams, and ensure that key initiatives are delivered.You will be responsible for ensuring that what is agreed at the leadership level is effectively executed across marketing, operations, technology and growth, with full visibility on progress, blockers, and outcomes.This is not a passive coordination role, it requires someone who is proactive, detail-oriented, and relentless about follow-through in a fast-paced environment.Do you have the ability to bring structure to execution, ensure accountability across teams, and keep a business moving forward consistently? If so, we want to hear from you.
Key Responsibilities
Executive SupportProvide direct support to the CEO, including:- calendar management and scheduling
- meeting coordination and preparation
- note-taking and capturing key actions
- Ensure the CEO is prepared for key meetings, decisions, and engagements
- Act as a coordinator for CEO priorities and time
Execution and Operations Coordination- Translate company priorities into clear weekly tasks and actions across teams
- Ensure alignment across:
- marketing
- operations
- growth
- Drive daily and weekly follow-ups to ensure tasks are completed on time
- Ensure that weekly sprints are executed fully, not just planned
- Identify blockers early and escalate or resolve them quickly
- Maintain clear visibility on what is:
- on track
- at risk
- delayed
Dashboard and Execution ReportingOwn and maintain the weekly CEO dashboard as the company’s core operating tool- Ensure all key metrics (revenue, buyers, traffic, seller performance) are:
- accurate
- updated weekly
- clearly presented
- Track progress against weekly priorities
- Highlight:
- what is working
- what is off-track
- where decisions are required
- Ensure data is clear, usable, and decision-ready
Execution and Accountability Management- Ensure all agreed actions from meetings are:
- documented
- assigned
- tracked to completion
- Follow up with team members to ensure delivery on commitments
- Identify patterns of missed deadlines or weak execution
- Support the CEO in building a culture of accountability and delivery
Process and Systems Management- Help design and maintain simple, effective workflows and processes
- Identify inefficiencies and recommend improvements
- Ensure consistency in how tasks, projects, and priorities are managed
Communication and Coordination- Act as a central coordination point across teams
- Ensure clarity of priorities, timelines, and expectations
- Support internal meetings by ensuring:
- clear agendas
- documented outcomes
- tracked next steps
Special Projects- Support the CEO on key initiatives such as:
- partnerships
- growth initiatives
- operational improvements
- Conduct research and prepare structured summaries when required
- Assist in identifying and coordinating relevant grant and funding opportunities
- Support grant applications by:
- gathering required information
- coordinating inputs across teams
- preparing structured drafts for review
- Ensure grant-related timelines and submissions are well-managed and completed on time
Qualifications- Degree in Business Administration, Management, or a related field
- Proven experience as:
- Executive Assistant
- Operations Coordinator
- or similar role in a fast-paced environment
- Strong organisational and project management skills
- Excellent written and verbal communication skills
- High attention to detail and ability to manage multiple priorities
- Strong problem-solving ability and proactive mindset
- Ability to work independently and manage confidential information with discretion
Key Competencies- Execution-focused: turns plans into completed outcomes
- Relentless follow-through: ensures nothing falls through the cracks
- Structured thinker: brings clarity and organisation to complexity
- Proactive: anticipates needs and acts ahead of time
- Accountability-driven: ensures tasks are completed, not just assigned
- Calm under pressure: able to manage multiple priorities effectively
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