Executive Assistant

Responsibilities:

Executive Support:

• Manage the CEO and COO's calendars, appointments, meetings, and priorities.
• Coordinate internal and external meetings and ensure executives are adequately prepared.
• Attend key meetings, take clear notes, track action items, and follow up with relevant stakeholders.
• Manage correspondence, briefing notes, presentations, and other executive documents.
• Coordinate board meetings, partner engagements, speaking opportunities, and other executive activities.
• Plan and manage local and international travel, accommodation, logistics, and itineraries.
• Manage sensitive information and executive communications with a high level of confidentiality and professionalism.

Investor & Stakeholder Management:

• Serve as a key point of contact for investors, founders, partners, and other stakeholders.
• Respond to stakeholder enquiries and coordinate with internal teams to resolve issues.
• Manage the end-to-end onboarding process for investors.
• Coordinate investor meetings, founder presentations, and follow-up communications.
• Track investor commitments, participation, and deal-related activities.
• Prepare and share relevant documents and information with stakeholders after meetings.
• Maintain strong and professional relationships with key stakeholders on behalf of the Executive Office.

Deal & Project Coordination:

• Support the CEO and COO with investment and deal execution activities.
• Track the progress of deals and ensure relevant teams complete assigned actions.
• Coordinate investment documentation and syndicate agreements.
• Maintain accurate records of deals, investor participation, and documentation.
• Monitor important deadlines and follow up with stakeholders to ensure timely completion of activities.

Product & Engineering Liaison:

• Act as a communication link between investors/users and the engineering team.
• Support product testing and user acceptance testing (UAT).
• Gather and document user feedback, issues, and feature requests.
• Translate non-technical stakeholder feedback into clear and actionable information for the engineering team.
• Follow up on reported issues and communicate updates to relevant stakeholders.
• Help ensure the investment platform provides a smooth and effective user experience.

Reporting & Information Management:

• Maintain accurate and up-to-date records across CRM, deal-tracking, and productivity systems.
• Monitor outstanding actions and ensure timely follow-through.
• Prepare updates and reports for the CEO and COO when required.
• Organise information and ensure executives have the right data and updates to make informed decisions.

Executive Calendar and Schedule Management:

• Manage and maintain the executive's calendar, appointments, meetings, and daily schedule with a high level of accuracy and organisation.
• Proactively remind the executive of upcoming meetings, appointments, deadlines, and other important commitments.
• Ensure the executive is adequately prepared for meetings by providing relevant documents, briefing materials, and reminders ahead of time.
• Anticipate scheduling conflicts and proactively resolve them where possible.
• Prioritise and organise meetings based on urgency and business priorities.
• Coordinate internal and external meetings, including scheduling, confirmations, venue arrangements, and follow-up actions.

Requirements:

• Bachelor's degree in  L or any relevant field.
• 3+ years of experience supporting senior executives, preferably in a technology, investment, consulting, startup, or other fast-paced organisation.
• Proven experience managing executive calendars, meetings, correspondence, and travel.
• Strong stakeholder management and relationship-building skills.
• Excellent written and verbal communication skills.
• Strong organisational and project coordination abilities.
• Ability to manage multiple priorities, deadlines, and stakeholders simultaneously.
• Strong business acumen and professional maturity.
• High emotional intelligence and sound judgment.
• Ability to handle confidential information with discretion.
• Comfortable communicating with both senior business stakeholders and technical teams.
• Experience with Google Workspace, Microsoft Office, Notion, Slack, Zoom, or similar productivity tools.
• Familiarity with CRM, project management, or deal-tracking platforms.
• Ability to understand stakeholder feedback and communicate it clearly to technical teams.
• Excellent organisational and time-management skills.
• Demonstrated ability to work independently, anticipate needs, and take initiative.

Preferred Profile:

• Strong ownership mindset
• Excellent attention to detail
• High level of discretion and confidentiality
• Strong follow-through and responsiveness
• Strategic thinking and problem-solving ability
• Excellent stakeholder management skills
• Strong project management and coordination skills
• Professional executive presence
• Ability to remain calm and organised under pressure
• Adaptability in a fast-paced startup environment

What Success Looks Like

Success in this role means:

• The CEO and COO can focus on strategic priorities without being overwhelmed by administrative and coordination tasks.
• Investors and other stakeholders receive timely, professional, and accurate communication.
• Investor onboarding and deal-related activities are properly coordinated and tracked.
• Meetings, engagements, and follow-ups happen smoothly and on time.
• The Executive Office has accurate information available when decisions need to be made.
• Feedback from investors and users reaches the engineering team clearly and efficiently.
• The investment platform remains organised and reflects accurate deal and stakeholder information.
• Confidential information is handled with professionalism and discretion.

Location: Yaba, Lagos

Remuneration: NGN 400,000 - 500,000 Monthly