Executive Assistant

Responsibilities:

• Manage and organize the executive’s calendar: schedule meetings, appointments, conferences, travel, and logistics calendar to optimize hours of the day
• Screen, prioritize, and respond to communications (emails, phone calls, correspondence) on behalf of the executive.
• Prepare reports, presentations, meeting agendas, minutes, and follow-up action items.
• Handle confidential information with discretion.
• Coordinate internal & external stakeholders; act as liaison between executive, staff, and clients.
• Assist in project management: track progress, deadlines, and deliverables.
• Assist with basic financial/admin tasks: expense reports, invoices, office supplies, etc.
• Organize travel arrangements, itineraries, accommodations, and transportation as required.
• Anticipate the MD’s needs; proactively identify issues & opportunities and propose solutions.
• Work to understand the business to readily determine whether to accept a meeting request or request more information regarding the meeting request
• Request the contact information of meeting attendees for the executive to be prepared for future communication
• Work to be cost-effective with expenses associated with travel, office administration and meetings
• Manage the executive's e-mail inbox by dealing with attachments for future reference and printing out e-mails that require the executive's review/action
• Organize documents in a document management system; maintain file folders and a system for ready access to documents and information
• Data input: create tables in Excel; organize information from various sources
• Work closely with the Executive’s direct reports (as well as their reports) to help them prioritize joint meetings, travel, access to core information, and plans
• Utilize relationship-building skills to make key activities and requests happen
• Manage the executive’s Travel and Expense account
• Preview reports of the executive's direct reports to verify appropriate account allocation and to conform to company policy before the executive reviews the reports
• Handle all expense reports for Executives and process invoices
• Coordinate and/or edit presentations
• Coordinate the executive's participation in events
• Purchase and/or coordinate executives' hardware (cell phone, laptop, printer, etc.)
• Coordinate executives' participation with boards, on behalf of company and outside of the company.
• Manage information flow into and out of the MD’s office, ensuring timely follow-through on directives, decisions, and commitments.
• Support the MD in prioritizing competing demands and making informed, timely decisions.
  

Requirements:

• A Legal, Business Administration degree, Management, or any relevant field is preferred or equivalent experience
• Minimum 2 plus years proven administrative experience supporting at the executive level
• Experience coordinating varied executive travel arrangements
• Strong interpersonal skills
• Must be MS Office proficient: Excel, Word, PowerPoint
• High level of confidentiality required
• Strong organizational skills and ability to work efficiently in a fast-paced environment
• Excellent verbal and written communication skills are required
• Excellent problem-solving skills
• Strong attention to detail
• The ability to work independently as well as part of the team
• The ability to prioritize work to effectively handle projects simultaneously under tight deadlines
• Excellent organizational and time management skills.
• Strong verbal and written communication.
• Good command of Microsoft Office (Word, Excel, PowerPoint) or equivalent tools; ability to learn new software quickly.
• Ability to work independently with minimal supervision.
• Self-motivated, energetic, with an entrepreneurial mindset (able to spot opportunities, initiate improvements).
• Problem-solving ability; flexible and adaptable under pressure.
• Close attention to detail.
• Discretion and professionalism.

Preferred Qualifications:

• Prior experience as an Executive Assistant, Personal Assistant, or in a role with high administrative responsibility is essential
• Experience managing projects and working with senior stakeholders.
• Familiarity with scheduling tools/productivity apps.

Working Conditions:

• Ability to handle shifting priorities and respond to last-minute requests.
• Flexibility in working hours as needed (may include travel or overtime).
• Willingness to be contactable out of normal working hours to provide updates to the MD.
• Ability to travel out of state as duty calls.
• Must be reliable, punctual, and able to commit long-term.

What We Offer:

• Remuneration: NGN 200,000 / Month
• Opportunities for growth and more responsibility.
• Supportive work environment.
• Exposure to strategic decision-making / high-level operations.

Note: Interviews for this role will be held in person at the Lagos HQ in Ikeja between Monday 27th April and Wednesday 30th April. Only shortlisted candidates will be contacted after the application deadline and by Sunday, 26th April 2026