Executive Assistant

Responsibilities:

• Manage the CEO's calendar end-to-end, schedule all internal and external meetings, manage conflicts, protect strategic thinking time, and ensure the CEO is always prepared for what is next
• Coordinate all Board of Directors meetings: prepare Board paper packs, manage agenda circulation, arrange logistics, take accurate minutes, and track action items to completion
• Manage investor meeting logistics: schedule calls and meetings, prepare briefing notes, distribute materials, and follow up on action items on the CEO's behalf
• Draft, proofread, and manage the CEO's external communications  correspondence with CBN, NFIU, regulatory bodies, investors, and strategic partners
• Manage all domestic and international travel arrangements for the CEO: flights, accommodation, ground transportation, visas, and travel briefs
• Maintain filing systems for all CEO documents, Board resolutions, investor correspondence, and regulatory submissions
• Coordinate internal all-hands, town halls, and leadership team meetings  agenda preparation, logistics, and follow-through
• Manage petty cash and expense reporting for the CEO's office
• Handle sensitive and confidential matters with absolute discretion  including Board deliberations, investor negotiations, and personnel matters
• Support CAC annual returns, regulatory filings preparation, and other statutory governance obligations as directed.

Requirements:

• Bachelor's degree in any field  required
• Minimum 2 years as an Executive Assistant, Personal Assistant, or equivalent role supporting C-suite executives
• Prior experience in a financial services, consulting, or regulated company environment is preferred
• Experience coordinating Board meetings and minute-taking at a professional standard
• Comfortable working with highly confidential information and maintaining complete discretion.