Executive Assistant

Responsibilities:

• Manage the CEO’s calendar, including meetings, appointments, travel, events, and personal commitments.
• Coordinate the CEO’s daily, weekly, and monthly schedules to ensure alignment with organisational priorities.
• Screen, organise, and prioritise incoming communication, requests, and meeting invitations.
• Prepare meeting schedules, briefing notes, reminders, and follow-up action trackers for the CEO.
• Support coordination between the CEO and the Operations Executive on organisational activities and timelines.
• Handle confidential information with discretion and professionalism.
• Draft correspondence, memos, letters, and internal communication as required.
• Follow up on pending tasks, approvals, and action items assigned by the CEO.
• Assist in organising internal meetings, leadership check-ins, and executive-level engagements.
• Maintain organised records, files, documents, and executive reference materials.
• Support personal administrative needs of the CEO where required, within professional boundaries.
• Help ensure that the CEO is prepared for meetings, events, and public engagements.
• Liaise with internal teams to confirm schedules, deadlines, and updates relevant to the CEO.
• Provide administrative support for special projects and executive tasks as assigned.
• Perform any other duties delegated by the CEO or Operations Executive, where appropriate.

Requirements:

• Minimum of BSc in any related field.
• 3- 4 years of proven experience as an executive assistant or in a similar high-level administrative role.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace tools.
• Exceptional written, verbal, and interpersonal communication skills.
• Superior time-management abilities, keen attention to detail, and a proactive problem-solving mindset.
• High integrity and professional maturity when dealing with confidential matters