Executive Assistant

Executive Assistant to the Managing Director (REPOSTED)

Location: Ikeja, Lagos

Employment Type: Full-time

At Havilah Group, we operate in a high-performance, executive-led environment where precision, foresight, and discretion are non-negotiable. We are seeking a highly competent Executive Assistant to serve as a strategic partner to the Managing Director and Executive Director, ensuring focus, flow, and follow-through across all executive priorities.

Role Overview

The Executive Assistant will go beyond administrative support to provide strategic, operational, and coordination support to senior leadership. This role requires sound judgment, ownership, and the ability to anticipate needs, manage complexity, and drive execution in a fast-paced setting.

Key Responsibilities

Executive & Strategic Support

• Act as a trusted right-hand to the Managing Director and Executive Director
• Proactively manage executive priorities, schedules, and competing demands
• Anticipate needs, flag risks, and propose solutions before issues escalate

Communication & Stakeholder Management

• Serve as the primary gatekeeper for executive correspondence and inquiries
• Draft high-quality emails, reports, presentations, and briefing documents
• Liaise confidently with internal teams, partners, clients, and external stakeholders

Meetings & Execution

• Coordinate executive and management meetings end-to-end
• Prepare agendas, briefing notes, and presentations
• Take accurate minutes and ensure follow-through on action items

Operations & Confidentiality

• Maintain custody of sensitive corporate and executive documents
• Manage executive expenses, reimbursements, and records
• Coordinate local and international travel, itineraries, and logistics
• Ensure compliance with travel documentation and executive protocols

Special Projects & Protocol

• Support high-priority projects and confidential initiatives
• Execute protocol duties and special assignments with discretion
• Assist with executive, corporate, and select private events as required

What We’re Looking For

• Bachelor’s degree or HND in Business Administration or a related field
• 3–5 years’ experience as an Executive Assistant or in a senior PA role
• Exceptional written and verbal communication skills
• Strong organizational, analytical, and problem-solving abilities
• High emotional intelligence and professional judgment
• Absolute discretion and integrity
• Proficiency in Microsoft Office (PowerPoint, Excel, Word)
• Master’s degree is an added advantage

How to Apply

Qualified candidates should send their CV to HR@havilahgroup.ng

Application closes one week from posting date.

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