Personal Assistant

Responsibilities:

Communication Management:

• Respond to all CEO messages within 5 minutes on WhatsApp, Email, Telegram, Facebook & Instagram DM & comments, TikTok messages & comments, SMS
• Filter, prioritize, and escalate important messages.
• Draft professional replies on behalf of the CEO.
• Maintain confidentiality of all sensitive information.

CEO Schedule & Calendar Management:

• Manage CEO daily & weekly calendar.
• Schedule internal/external meetings.
• Maintain appointment priority list.
• Confirm appointments 24 hours before the time.
• Ensure the CEO is always reminded 15–30 minutes before any meeting.
• Plan travel itineraries when needed.

Personal Branding & Social Media Management:

• Post daily on the CEO’s WhatsApp status (minimum: 5–15 posts/day).
• Upload daily content on the CEO’s Instagram, Facebook, and TikTok.
• Record videos of the CEO for personal branding.
• Take pictures at events, office activities, and meetings.
• Work with the media team for editing & graphics.
• Draft captions, storytelling posts, motivational content, etc.
• Respond to comments within 10 minutes.
• Grow the CEO’s online presence.

Content, Documentation & Filing:

• Maintain clean digital folders (Google Drive, Dropbox or cloud).
• Save CEO notes, voice notes, documents, and screenshots properly.
• Write summaries of important information and send daily reports.
• Maintain “Idea Bank” for CEO ideas and project notes.

Operational Support:

• Coordinate communication between the CEO & departments.
• Follow up on tasks assigned by the CEO to department heads.
• Send reminder messages to staff and ensure accountability.
• Help the CEO prepare meeting agendas and minutes.

Executive Personal Tasks:

• Assist the CEO in personal errands when required.
• Ensure the CEO’s workspace, devices, files, chargers, and accessories are always arranged.
• Handle booking of restaurants, flights, and hotels when needed.

Requirements:

• Minimum of an HND in Business Administration, Secretarial Studies, Mass Communication, or any relevant field.
• Additional certification in Executive Assistance, Office Management, Digital Skills, or Customer Service is an added advantage.
• 2 years of experience as a Personal Assistant, Executive Assistant, or Administrative Officer.
• Proven experience managing executive schedules, communication, and social media.
• Experience working in a fast-paced, high-demand environment, preferably with CEOs, founders, or senior executives.
• Excellent communication
• High-speed multitasking
• Strong responsiveness
• Very organized with zero excuses
• Tech-savvy
• Social media management
• Basic content creation
• Excellent time management
• Emotional intelligence
• Confidentiality & discretion
• Pressure tolerance
• customer relations and interpersonal
• Ability to think for the CEO and anticipate needs
• work with minimal supervision and make intelligent decisions