Executive Assistant

Responsibilities:

Executive Office Management:

• Manage the MD's schedule, priorities, appointments, and strategic engagements.
• Screen and prioritize correspondence, communications, and requests requiring the MD's attention.
• Prepare reports, presentations, briefing notes, and executive summaries.
• Track action items, deadlines, and deliverables across multiple projects and business units.
• Maintain strict confidentiality regarding sensitive business and organizational matters.

Strategic Coordination & Business Support:

• Act as a liaison between the MD and internal departments, external partners, regulators, and stakeholders.
• Follow up on assigned projects and ensure the timely execution of decisions and directives.
• Coordinate activities across various business units and provide regular progress updates to the MD.
• Conduct research, gather intelligence, and prepare recommendations to support business decisions.
• Support the MD in monitoring operational and strategic performance across the group.

Representation and Stakeholder Engagement:

• Attend meetings on behalf of the MD when required and provide detailed reports and action points.
• Coordinate executive meetings, prepare agendas, and ensure follow-through on agreed actions.
• Represent the MD professionally in engagements with clients, partners, consultants, and government agencies where appropriate.
• Build and maintain productive relationships with key stakeholders.

Recruitment and Human Resource Support

• Coordinate recruitment activities, including candidate interview scheduling and onboarding processes.
• Participate in interviews and candidate assessments when required.
• Support workforce planning and talent acquisition initiatives across the group.
• Assist with the development and implementation of basic HR processes, policies, and reporting structures.
• Monitor staffing needs and provide recruitment updates to management.

Travel, Logistics and Events:

• Manage all travel arrangements, accommodation, transportation, and itineraries for the MD.
• Coordinate logistics for executive meetings, conferences, and corporate events.
• Ensure seamless planning and execution of official engagements

Requirements:

• Bachelor's Degree in Business Administration, Human Resources, Management, Social Sciences, or a related field.
• Relevant professional certifications will be an added advantage.
• Minimum of 5 years' experience supporting a CEO, Managing Director, Founder, or Senior Executive.
• Experience working in a fast-growing organization or multi-business environment.
• Prior exposure to HR, recruitment, talent management, or organizational development is highly desirable.
• Exceptional organizational and project coordination skills.
• Strong business acumen and ability to understand diverse industries.
• Excellent verbal and written communication skills.
• Ability to represent executive leadership professionally and confidently.
• Strong stakeholder management and relationship-building skills.
• Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
• Proficiency in Canva and presentation development.
• Strong analytical, reporting, and problem-solving abilities.
• High level of professionalism, discretion, and integrity.
• Ability to work independently with minimal supervision.
• Excellent time management and multitasking skills.
• Ability to thrive under pressure and manage competing priorities.