Event Planner

Job Title: Event Planner

Organization: TEDxMaitama

Location: Abuja, Nigeria (Remote)

Reports To: Convener

About TEDxMaitama

TEDxMaitama is a platform dedicated to sharing powerful ideas, amplifying African voices, and building communities that drive change. Through world-class conferences, salons, and experiences, we curate moments that inspire action and shape the future.

Role Overview

The Event Planner is responsible for designing and executing exceptional event experiences that reflect the TEDx standard of excellence. This role goes beyond logistics — it requires creativity, precision, and the ability to turn ideas into unforgettable moments.

You will work closely with internal teams, partners, and vendors to ensure every detail of TEDxMaitama events is thoughtfully planned and flawlessly delivered.

Key Responsibilities

Event Planning & Execution

• Plan and coordinate all TEDxMaitama events (conferences, salons, workshops, partner events)
• Develop detailed event timelines, run-of-show, and production schedules
• Oversee venue selection, setup design, and guest experience flow

Vendor & Stakeholder Management

• Source and manage vendors (production, catering, decor, media, etc.)
• Negotiate contracts and ensure cost efficiency without compromising quality
• Coordinate with speakers, sponsors, and partners on event requirements

Experience Design

• Curate immersive and engaging attendee experiences aligned with TEDx standards
• Collaborate with content and design teams to ensure thematic consistency
• Ensure branding, storytelling, and audience journey are seamless

Logistics & Operations

• Manage event budgets, tracking expenses and optimizing resources
• Oversee registration, ticketing, and attendee communication
• Ensure all permits, compliance, and safety requirements are met

On-Ground Coordination

• Lead event-day execution and troubleshoot real-time challenges
• Coordinate volunteers and team members during events
• Ensure events run on time and according to plan

Post-Event Activities

• Conduct post-event evaluations and reporting
• Gather feedback and insights to improve future events
• Maintain documentation and event playbooks

Requirements

• 2–5 years experience in event planning or production (experience with large-scale events is a plus)
• Strong organizational and project management skills
• Excellent communication and negotiation abilities
• Ability to multitask and work under pressure
• High attention to detail and problem-solving mindset
• Creative thinker with a passion for experiences and storytelling
• Familiarity with event tools/platforms is an advantage

What We’re Looking For

• Someone who thinks in experiences, not just events
• A builder who can turn vision into structure
• Calm under pressure, but obsessed with excellence
• Deep alignment with the TEDx mission of ideas worth spreading

Why Join TEDxMaitama

• Be part of a globally recognized platform
• Work with inspiring leaders, speakers, and innovators
• Opportunity to shape high-impact experiences in Africa
• Grow within a fast-evolving, purpose-driven ecosystem

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