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1 month ago

Job Summary

A Documentation Officer is an administrative personnel responsible for maintenance of company documents. Their job is to store, catalogue and retrieve documents. This may involve maintaining paper files, electronic files, or even databases. They develop and maintain systems for document storage, and are responsible for document security and access

  • Minimum Qualification: HND
  • Experience Level: Entry level
  • Experience Length: 1 year

Job Description/Requirements

Responsibilities:
  • Organizing an archiving system.
  • Labeling, sorting, and categorizing documents for ease of use.
  • Retrieving documents upon request.
  • Outlining a long-term storage plan
  • Adhering to regulatory requirements.
  • Working with colleagues to ensure consistency of documentation practice in the finance team
  • Ensuring documentation integrity.
  • Controlling access to documents.
  • Removing documents that are obsolete.
  • Utilizing storage software and applications for electronic filing.
  • Performing transcription and conversion work.
  • Proofreading documents upon request.


Requirements:

  • Proven experience as an executive secretary or similar administrative role
  • Proficient in MS Office and “back-office” software
  • In-depth knowledge of office management

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