Church Administrator

Responsibilities:

Church Operations:

• Oversee the day-to-day administrative operations of the church.
• Develop and maintain efficient administrative systems and workflows.
• Coordinate church calendars, facilities, meetings, and ministry schedules.
• Ensure services, conferences, and special programmes are properly planned and executed.
• Maintain operational excellence across all departments.

Ministry Coordination:

• Coordinate communication between pastors, ministry leaders, volunteers, and staff.
• Track ministry plans, activities, and execution.
• Ensure ministries receive the administrative support they require.
• Follow up on ministry deliverables and timelines.

People & Volunteer Management:

• Coordinate staff and volunteer schedules.
• Assist with onboarding and orientation of new workers.
• Support recruitment and training of volunteers.
• Maintain staff and volunteer records.

Administration:

• Develop and improve operational policies and procedures.
• Prepare reports, meeting minutes, and administrative documentation.
• Maintain confidential church records and databases.
• Manage office supplies and administrative assets.

Event Management:

• Coordinate logistics for Sunday Services, Midweek Services, Conferences, Training Programmes, Leadership Meetings, and Special Church Events
• Ensure venues, volunteers, equipment, and logistics are fully prepared.

Financial Administration:

• Monitor departmental budgets.
• Process administrative purchases.
• Manage vendor relationships.
• Ensure accountability for church resources.

Technology & Systems:

• Improve operational efficiency using technology.
• Manage church management software and digital systems.
• Ensure accurate membership and attendance records.
• Support digital communication platforms.

Communication:

• Coordinate internal communication across ministries.
• Ensure important information reaches the right people promptly.
• Support church-wide announcements and administrative correspondence.

Compliance & Governance:

• Maintain organisational records.
• Ensure compliance with internal policies.
• Support governance documentation.
• Maintain confidentiality and high ethical standards.

Requirements:

• Minimum qualification of a BSC
• 5 Years of previous experience in a similar role