Administrative Officer

Responsibilities:

Office Management:

• Oversee the day-to-day administrative and operational activities of the office.
• Ensure office facilities, equipment, and supplies are properly maintained and readily available
  
• Develop and implement office policies and procedures to improve efficiency.

Staff Coordination:

• Coordinate staff schedules, meetings, and internal communications.
• Support employee onboarding and assist with administrative HR functions.
• Foster a productive and organized work environment.

Documentation and Record Keeping:

• Maintain accurate and up-to-date company records, files, and documentation.
• Prepare reports, memos, letters, and other official documents as required.
• Ensure proper filing systems, both physical and digital, are maintained.

Financial Record Keeping:

• Record and track company expenses, invoices, and payments.
• Maintain financial documentation and assist with budget preparation and expense reporting.
• Work closely with management or the finance team to ensure accurate financial records.

Business Development Support:

• Assist in preparing business proposals, presentations, and reports.
• Support client relationship management and follow up on business opportunities.
• Conduct basic market research and provide administrative support for business growth initiatives.

Requirements:

• Bachelor’s degree or HND in Business Administration, Management, Accounting, or a related field.
• Minimum of 2 years’ experience in an administrative or office management role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Basic understanding of bookkeeping and financial record management.
• Ability to maintain confidentiality and exercise discretion.
• Strong problem-solving skills and attention to detail.