Administrative Assistant

Responsibilities:

Office Administration (Primary Focus):

• Ensure the office is well-maintained and fully functional daily
• Monitor and manage office supplies (water, coffee, stationery, cleaning items, etc.)
• Track and restock supplies proactively
• Monitor electricity/internet availability and promptly escalate issues
• Coordinate with vendors (fuel, cleaning, repairs, etc.) as needed
• Maintain a clean, organized, and professional office environment
• Handle printing, photocopying, scanning, and document filing
• Support meeting setup and logistics

HR Support (Execution Only):

• Print, organize, and file employee documents
• Assist with onboarding logistics (document collation, welcome materials, coordination)
• Track completion of employee forms (biodata, contracts, etc.)
• Support document routing for signatures
• Maintain and update basic HR trackers (as instructed)
• Assist with timesheet collection and basic payroll documentation
• Help upload and organize files on SharePoint

Recruitment Coordination:

• Schedule interviews and coordinate with candidates
• Share interview details (time, venue, virtual links)
• Update candidate trackers as directed

What This Role Is NOT:

• Not responsible for creating HR policies or documents from scratch
• Not responsible for HR decision-making
• Not responsible for handling employee relations independently

Requirements:

• 0–2 years of experience in administrative or office support roles
• Strong organization and attention to detail
• Ability to follow instructions and execute tasks efficiently
• Good communication skills
• Basic proficiency in Microsoft Office (Word, Excel)
• Must be reliable and available on-site