Administrative Assistant
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Job summary
The Administrative Assistant provides administrative support to ensure the efficient operation of the office. This role involves managing day-to-day tasks, coordinating activities, and maintaining confidentiality.
Min Qualification:
Diploma
Experience Level:
Entry level
Experience Length:
1 year
Job descriptions & requirements
Responsibilities:
- Scheduling and Coordination: Manage calendars, schedule appointments, and arrange meetings. Coordinate travel itineraries, bookings, and expense reports.
- Communication: Handle incoming and outgoing correspondence (emails, letters, faxes). Respond to inquiries, redirect calls, and take messages.
- Document Management: Prepare, edit, and format documents, reports, and presentations. Maintain accurate records, files, and databases.
- Office Management: Order supplies, manage inventory, and track expenses. Ensure office equipment is in good working order.
- Support and Assistance: Provide support to colleagues and executives. Assist with special projects and tasks as needed.
- Organisational Tasks: Maintain organised filing systems (physical and digital). Ensure compliance with office policies and procedures.
- Confidentiality: Handle sensitive and confidential information with discretion.
Requirements:
- Strong organisational and time management skills
- Excellent communication and interpersonal skills
- Proficiency in office software (MS Office, Google Workspace).
- Attention to detail and ability to multitask.
- Ability to maintain confidentiality and handle sensitive information.
- Highly organised, detail-oriented, and proactive individual who can support the team effectively.
Work Environment
- Office setting.
- Hybrid or remote work arrangements may be available.
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