Administrative and Finance Manager

Responsibilities:

Finance Responsibilities:

• Prepare and Manage Budgets: Develop annual budgets, monitor expenditures, and ensure alignment with organizational goals.
• Maintain Accurate Financial Records: Record transactions, manage ledgers, and oversee financial reporting.
• Generate Financial Reports: Prepare monthly, quarterly, and annual reports for management, donors, and regulatory bodies.
• Ensure Regulatory Compliance: File tax returns, process payroll, and ensure compliance with statutory requirements (e.g., SCUML, FIRS, LIRS, pension, etc.).
• Manage Audits: Liaise with external auditors, prepare audit documents, and implement recommendations.
• Oversee Cash Flow and Bank Reconciliations: Monitor bank accounts, manage petty cash, and ensure healthy liquidity.
• Support Grant Reporting: Track donor funds, prepare financial reports for grants, and ensure proper fund allocation.

Administrative Responsibilities:

• Office Management: Ensure the smooth day-to-day running of the office, including supplies, utilities, and facilities.
• Staff Support and HR: Maintain personnel records, support onboarding/offboarding, track leave, and ensure policy compliance.
• Vendor and Contract Management: Oversee procurement, manage service contracts, and ensure timely payments.
• Documentation and Compliance: Maintain up-to-date organizational documents, licenses, and policies.
• Support Leadership: Assist senior management with research, fundraising, strategic planning, execution, reporting, and evaluation of programs.
• Coordinate Logistics: Oversee travel, meetings, trainings, and other internal events.
• IT and Asset Management: Track office assets and support basic tech or liaise with vendors for support.
• Ensure Timely and Effective Communication Across Teams: Facilitate smooth internal coordination to drive efficient project and program delivery.

Requirements:

• A Bachelor’s degree in Accounting, Finance, or a related field (minimum 2:1).
• Must have completed NYSC.
• 1–2 years of experience working in an Accounting or Audit firm.
• Strong understanding of accounting systems, budgeting, and compliance.
• Strong interpersonal skills with the ability to effectively engage a wide range of stakeholders, including partners, donors, staff, students, and volunteers.
• Patience and the ability to build positive and supportive relationships with teenagers.
• Excellent organizational, multitasking, and problem-solving abilities.
• High proficiency in Google Workspace (Docs, Sheets, Slides, Drive) and other administrative software and tools.
• Strong written and verbal communication skills.
• Mandatory availability to work every Saturday to support program activities.
• A genuine passion for community impact and a strong commitment to empowering underserved children and youth through education.

Benefits:

• Competitive salary with performance-based incentives.
• 21 working days of paid vacation per year.
• 14 weekdays dedicated to professional development (conferences, workshops, seminars).
• Opportunities for career growth within a mission-driven organization.
• A supportive and impactful work environment focused on sustainable community development.

Remuneration: NGN 200,000–300,000 monthly net (Commensurate with experience) 

Job Type: Full-Time (1-year contract, renewable)

Work Style: Onsite (5 days a week, Saturday included)

Note: Availability to work every Saturday is mandatory for this role. Each week, you will have Thursdays and Sundays off.