Admin & Operations Lead

Responsibilities:

• Oversee day-to-day office operations to maintain an efficient, well-organized work environment.
• Manage relationships and communications with vendors, ensuring timely delivery and quality service.
• Plan and coordinate international business trips for the CEO and executive team, including travel arrangements, accommodations, itinerary planning, and expense management.
• Utilize ERP systems to support finance and administrative processes, including invoice tracking, purchase orders, and record keeping.
• Assist with finance operations as needed, including budget tracking and vendor payments coordination.
• Act as a liaison between departments to facilitate smooth operational workflows.
• Maintain accurate records of office assets, supplies, and expenditures.
• Provide administrative support to senior management and other teams as required.
• Proactively identify operational challenges and suggest improvements to optimize office efficiency.
• Stay informed about key locations, service providers, and logistical considerations on the Island to support event planning and travel logistics.

Requirements:

• A bachelor’s degree in business administration, Finance, or a related field is preferred.
• Minimum of 3 years’ experience in office administration, finance operations, or related roles.
• Great knowledge and hands-on experience with ERP systems.
• Excellent organizational, multitasking, and time management skills.
• Resourceful with the ability to proactively solve problems and adapt to changing priorities.
• Proven expertise in international flight booking, hotel reservations, and visa applications
• Exceptional communication and interpersonal skills.
• Familiarity with the Island’s geography, venues, and service providers is a significant advantage.
• Ability to handle confidential information with discretion.
• Proficient in Microsoft Office Suite and other relevant software tools
• Detail-oriented and highly organized.
• Strong customer service and vendor management skills.
• Ability to work independently and as part of a team.
• Flexibility to handle a variety of tasks in a fast-paced environment.
• Strong planning and coordination abilities.

Work Mode: Fully onsite role