Account Officer

Responsibilities:

Customer Receipting:

• Capture customers’ payments in a timely manner.
• Ensure customers’ payments are allocated based on the invoices.
• Ensure customers’ balances are not in credit unless there are advance payments
• Follow up with customers to ensure all deducted WHT are remitted as at when due.

Supplier Payments and Expenses:

• Ensure all suppliers’ AP invoices are appropriately booked, authorized for payment, and captured promptly.
• Make supplier payments in accordance with management’s instructions and suppliers' aged analysis
• Ensure all suppliers’ balances are not in debit except for advance payments.
• Request for suppliers’ statements and reconcile with General Ledger Balances monthly.

Petty Cash Expenses:

• Ensure petty cash expenses are complete in terms of approval and supporting documentations
• Ensure petty cash expenses are posted accurately and promptly
• Ensure petty cash expenses are debited to employees’ personal accounts when retirement is not done within the stipulated period/ month end reconciliation
• Ensure Cash Counts are done and signed off by the last day of the month

Bank Reconciliation:

• Ensure all incoming and outgoing payments are posted daily.
• Ensure bank statements’ balances agree with General Ledger Balances daily
• Ensure the available and current balances are the same and reconcile with the ERP; any disparities noticed during the period must be investigated and corrected before the close of the period.

Statutory Payments:

• Ensure all statutory deductions (PAYE & Pensions) are paid before the statutory deadline, and the matching/clearing is done on a regular basis
• Work with the consultant in preparing the schedules of WHT and VAT on a monthly basis.
• Ensure WHT and VAT payments are paid before the statutory deadline, and the matching/clearing is done on a regular basis.
• Maintain the records of all the statutory payments for future audit purposes.

Month End Reporting:

• ·Support the month-end process by ensuring that all the postings are accurate and the balances in the ERP represent the true and fair view of the financial information.
• Account Allocation reconciliation.
• Inter-company reconciliation, GIT analysis, Forex remeasurement, Fixed Asset Management, and Prepayment charge-out.
• Support the department during ISO Audit, Statutory Audits and other departmental activities.
• Carry out any other duties as requested by the Senior Accountant and Senior Finance Manager of the company.

Requirements:

• B.Sc./HND in Accounting, Finance, or related field.
• ICAN/ACCA part-qualified or fully qualified is an advantage.
• 2–4 years of relevant accounting experience.
• Experience in the manufacturing, paints, or coatings industry is a plus.
• Familiarity with ERP systems (e.g., Sage, SAP, QuickBooks).
• Strong knowledge of Nigerian tax laws and financial regulations.
• Proficiency in Microsoft Excel and accounting software.
• Attention to detail and a high level of accuracy.
• Good analytical and problem-solving skills.
• Ability to work under pressure and meet deadlines.
• Strong communication and teamwork skills.