Account Officer

Responsibilities:

Daily Accounting & Financial Records:

• Record and maintain accurate daily financial transactions.
• Track revenue generated from apartment bookings, restaurant, lounge, spa, laundry, and other income-generating services.
• Maintain proper records of payments received through transfers, POS, cash, and other approved payment channels.
• Ensure all financial transactions are supported by appropriate documentation and approvals.
• Maintain organised records of invoices, receipts, expenses, and payment vouchers.

Revenue Monitoring & Reconciliation:

• Reconcile daily apartment bookings and payments with the reservation/PMS records.
• Monitor outstanding guest balances and follow up where necessary.
• Reconcile POS, bank transfers, cash collections, and other payment channels.
• Identify and report discrepancies, unusual transactions, or missing payments promptly.
• Monitor revenue across the different business units and ensure proper revenue reporting.

Expense Management:

• Record and monitor operational expenses.
• Review expense requests and supporting documentation before processing or submitting for approval.
• Maintain an updated expense register.
• Monitor petty cash and ensure proper documentation of all petty cash transactions.
• Assist management in monitoring operational spending against approved budgets.

Payroll & Staff Payments Support:

• Assist with the preparation of monthly payroll and staff payment schedules.
• Maintain accurate records of staff salaries, allowances, deductions, and other approved payments.
• Work with Management to ensure staff-related financial records are properly maintained.

Reporting:

• Prepare daily and weekly financial summaries for Management.
• Prepare monthly revenue and expense reports.
• Provide reports on revenue generated by apartments and other business units.
• Assist with cash flow monitoring and financial forecasting.
• Highlight significant variances, financial issues, and areas requiring Management attention.

Compliance & Internal Controls:

• Ensure financial procedures and approval processes are followed.
• Maintain confidentiality of financial and business information.
• Support internal audits and financial reviews when required.
• Ensure proper filing and accessibility of financial documents.
• Help strengthen controls around cash handling, payments, expenses, and revenue collection.

Requirements:

• HND in accounting, finance, economics, or a related field.
• 1–3 years of relevant accounting or finance experience; hospitality experience is an advantage.
• Good knowledge of basic accounting principles and financial record-keeping.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Experience with accounting software or PMS systems is an advantage.
• Strong numerical and analytical skills.
• Excellent attention to detail and accuracy.
• Good organisational and time-management skills.
• Ability to maintain confidentiality and handle sensitive financial information.
• Strong communication and interpersonal skills.
• High level of honesty, accountability, and professionalism.
• Ability to work independently and meet reporting deadlines.