Tenders / Document Control Officer

• Assist in identifying and monitoring tender opportunities from clients and procurement portals.
• Download, organize, and review tender documents and requirements.
• Coordinate the preparation and compilation of tender submissions.
• Liaise with relevant departments (Engineering, Procurement, Finance, HSE, etc.) to obtain required documentation for bids.
• Ensure all tender documents are completed accurately and submitted before deadlines.
• Maintain a register of all tenders submitted and their outcomes.
• Assist in preparing technical and commercial proposal documentation.
• Establish and maintain an organized document control system for projects and tenders.
• Ensure proper filing, archiving, and retrieval of project and company documents.
• Maintain document registers, logs, and trackers.
• Ensure document version control and proper document numbering.
• Distribute project documents to relevant personnel and departments.
• Maintain confidentiality and security of sensitive company documents.
• Assist in developing project plans, schedules, and work programs in collaboration with project managers and engineers.
• Track project timelines and milestones to ensure adherence to project schedules.
• Maintain project planning documents, including work schedules, resource plans, and project trackers.
• Support coordination between project teams to ensure project activities are aligned with the project plan.
• Monitor project progress and provide updates or reports to management.
• Assist in identifying potential delays and escalating issues where necessary.

Requirements:

• Minimum of 3 years of experience
• Minimum of an HND