Storekeeper

Responsibilities:

Goods Receiving;

• Receive and inspect all deliveries with Security support
• Verify items against purchase orders and delivery notes
• Reject damaged, incorrect, or undocumented goods
• Record all deliveries accurately (GRNs) on the same day
• Forward all documents to the Inventory Manager and Finance promptly
• Move received goods immediately into the correct storage areas

Stock Issuing:

• Issue stock only against approved requisitions
• Verify departmental authorization before release
• Issue correct quantities with no substitutions
• Record all issues in the system daily
• Log returns and update records accurately
• Submit daily stock issue reports

Storage & Organisation:

• Maintain a clean, organised, and well-labelled store
• Ensure FIFO stock rotation at all times
• Store items correctly (dry, chilled, frozen, chemical segregation)
• Prevent contamination, damage, or pest exposure
• Report storage equipment faults immediately

Stock Records & Documentation:

• Record all stock movements daily (no backlog allowed)
• Maintain system and physical stock cards (bin cards)
• Submit daily stock movement reports to the Finance and Inventory Manager
• Report discrepancies immediately for review

Stock Takes:

• Participate in all scheduled and surprise stock counts
• Accurately count stock without bias from system records
• Submit count sheets and support variance investigations
• Ensure the store is properly arranged before audits

Requisition Management:

• Process requisitions promptly in order of receipt
• Inform the Inventory Manager of shortages immediately
• Do not substitute items without approval
• File all requisitions properly for audit purposes

Store Security & Control:

• Maintain strict control of store access at all times
• Ensure no unauthorised entry or stock removal
• Lock the store when unattended
• Follow key control procedures strictly
• Report security breaches immediately

Hygiene & Store Maintenance:

• Keep the store clean, pest-free, and organised daily
• Clean shelves, floors, and cold rooms regularly
• Handle expired/damaged stock only with authorization
• Report hygiene or pest issues immediately

Requirements:

• OND or equivalent in Supply Chain, Business Admin, Accounting, or related field
• 1–3 years store/warehouse/inventory experience (hospitality or FMCG preferred)
• High integrity and honesty (critical role requirement)
• Strong attention to detail
• Organised and methodical working style
• Basic stock management and documentation skills
• Good communication with departments and management
• Physical ability to handle stock movement
• Basic numeracy and record-keeping skills
• Basic computer literacy

Preferred:

• Hospitality or hotel store experience
• Familiarity with ERP/inventory systems
• Knowledge of HACCP and food storage standards
• Experience working with Finance/Internal Audit teams

KPIs:

• Daily stock reports submitted accurately and on time
• Zero backlog in stock entries or GRNs
• No stock is issued without approved requisitions
• Accurate reconciliation of physical vs system stock
• FIFO compliance in store operations
• Store hygiene and audit performance
• Zero unauthorised stock movement incidents

Working Conditions:

• Store-based, physically active role (lifting, movement, organization)
• Exposure to dry, chilled, and frozen storage areas
• Flexible hours during stock takes and deliveries
• High accountability and a strict compliance environment