Special Assistant to Marketing Director

Responsibility

Executive Support & Strategic Communication:

• Manage the Deputy Director’s complex calendar, scheduling, and travel logistics, ensuring optimal time management and prioritization of high-impact engagements.
• Act as a primary point of contact between the Deputy Director and internal/external stakeholders, including senior government officials, C-suite executives, and joint venture partners.
• Draft, review, and edit high-level executive correspondence, speeches, and internal communications, ensuring clarity, professionalism, and alignment with corporate strategy.
• Prepare comprehensive briefing packs, meeting agendas, and post-meeting action logs to ensure the Deputy Director is fully prepared for all engagements.

Commercial Proposal & Tender Management:

• Lead the end-to-end coordination and preparation of high-stakes tender documents, pre-qualification submissions, and commercial proposals** for large-scale infrastructure projects in Nigeria.
• Utilize advanced data analysis and AI tools to gather market intelligence, analyze competitor positioning, and generate data-driven insights that strengthen bid competitiveness.
• Collaborate with technical, legal, and finance teams to synthesize complex information into compelling, compliant, and meticulously formatted proposal documents.
• Maintain a centralized knowledge repository of past submissions, corporate documentation, and local content compliance records to streamline future bidding processes.

AI-Enabled Data Analysis & Reporting:

• Leverage AI tools and Microsoft Office Suite (Excel, PowerPoint) to transform raw data into actionable insights, creating sophisticated dashboards and presentation decks for executive review and client pitches.
• Proactively monitor industry trends, policy changes, and infrastructure spending patterns to provide the Deputy Director with early intelligence for strategic decision-making.
• Automate repetitive reporting tasks to improve efficiency and allow for deeper strategic analysis.

Stakeholder Engagement & Relationship Management:

• Build and maintain strong, trusting relationships with key decision-makers across federal and state ministries, as well as within the construction and engineering sectors.
• Act as a cultural bridge between Chinese and Nigerian business practices, facilitating smooth communication and negotiations in a multicultural environment.
• Conduct proactive client outreach to expand the company’s network, identify new business opportunities, and nurture existing partnerships.

Project & Workflow Management:

• Utilize project management tools (e.g., MS Project, Trello, Asana) to track the progress of strategic initiatives, ensuring deadlines are met and departmental goals are achieved.
• Manage the flow of information and documentation, ensuring that urgent or sensitive matters are escalated promptly and handled with the highest degree of discretion and integrity.
• Oversee the operational efficiency of the Market Development department, managing administrative workflows to allow the Deputy Director to focus on strategic priorities.

Regulatory & Compliance Oversight:

• Ensure all proposals and departmental activities adhere to Nigerian contract law, local content requirements, and corporate governance standards.
• Manage corporate documentation, ensuring statutory compliance and readiness for regulatory inspections or audits.

Adaptability & Continuous Improvement:

• Demonstrate resilience and sound judgment in high-pressure, fast-paced environments, effectively handling urgent issues as they arise.
• Maintain a commitment to continuous learning, actively seeking out emerging AI technologies and industry best practices to enhance departmental performance and efficiency.

Requirements:

• A minimum of 2 years of experience
• A minimum of an MBA/MSC in a related field 
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong report writing, executive documentation, and presentation development skills.
  
• Experience with AI tools for data analysis, automation, and insight generation.
  
• Familiarity with project management tools (e.g., MS Project, Trello, Asana) and CRM platforms.

Soft Skills:

• Exceptional written and verbal communication skills in English.
  
• Strong organizational, planning, and multitasking abilities.
  
• High emotional intelligence and stakeholder management capability.
  
• Strong analytical and problem-solving skills.
  
• Ability to work independently with minimal supervision in high-pressure environments.
  
• Impeccable discretion, integrity, and ability to handle confidential information.
• Deep understanding of Nigeria's infrastructure landscape, government procurement processes, and key decision-makers across federal and state ministries.
  
• Proven track record of preparing and submitting successful bid documents for large-scale infrastructure projects in Nigeria.
  
• Existing professional network within Nigeria's construction, engineering, and government sectors.
  
• Proficiency in Hausa or other major Nigerian languages is a strong advantage.
  
• Ability to bridge Chinese and Nigerian business cultures and work effectively within a multicultural environment.
  
• Working knowledge of Nigerian contract law, local content requirements, corporate documentation, and regulatory compliance.
  
• Ability to remain calm and effective under pressure, with strong judgment in handling sensitive or urgent situations.
  
• Demonstrated commitment to staying current with emerging technologies, AI tools, and industry best practices.