Site Admin

Responsibilities:

Reception and Communication Support:

• Welcome site visitors, vendors, and subcontractors, guiding them appropriately and ensuring they sign the site register.
  
• Take clear, accurate messages for staff and relay them promptly.
  
• Assist in posting and updating notices, memos, and site information boards as directed by the GM.

Site Supply Management:

• Monitor and maintain stock of office consumables (stationery, cleaning materials, refreshments) and report shortages to Admin support.
  
• Assist in receiving and organizing deliveries at the site office.
  
• Support in tracking PPE availability and distribution when required.

Document Handling & Organization (Physical):

• Help distribute, file, and organize physical documents such as delivery notes, site registers, or attendance sheets.
  
• Facilitate photocopying/printing tasks using the site office equipment.

Meeting and Event Support:

• Prepare meeting areas before and after internal and external meetings.
  
• Support toolbox talks or site briefings with attendance sheets and setups.

Support to Staff & Basic Technical Assistance (As Required):

• Provide general assistance to site staff with non-computer-based tasks, such as organizing physical files if applicable.
  
• Under the GM's direction, assist with simple technical tasks such as basic measurements, headcounts, or site photo documentation.

Equipment and Utilities Monitoring (Site Office):

• Check basic office equipment (e.g., printer, water dispenser, etc) for any obvious issues.
  
• Report malfunctions or irregularities to the GM immediately.

Confidentiality & Professional Conduct:

• Handle all company and client information with discretion.
  
• Uphold Popville's professional image through punctuality, neatness, and adherence to safety and confidentiality policies

Requirements:

• Minimum of 1 year of experience
• Minimum of a BSc.