Senior Executive Assistant

Responsibilities:

Executive & Administrative Support

• Proactively manage and optimize the Founder’s calendar across multiple time zones, ensuring priorities are aligned and time is spent effectively.
• Own all scheduling logistics: confirming, rescheduling, and following up on meetings with internal and external stakeholders.
• Maintain meticulous oversight of tasks, deadlines, and deliverables to ensure nothing is dropped or overlooked.
• Act as the Founder’s “second brain” by anticipating needs, flagging gaps, and ensuring next steps are always captured and actioned.
• Monitor the Founder’s inbox, ensuring timely responses, proper delegation, and follow-through on all correspondence.
• Prepare and circulate agendas, notes, and action lists for meetings, and ensure accountability on follow-ups.
• Draft, proofread, and polish proposals, memos, and presentations.
• Manage expenses, invoices, reimbursements, and other administrative workflows efficiently.
• Create and maintain systems that provide visibility into ongoing projects and upcoming deadlines.

Project Support (Founder’s Priorities)

• Support the Founder’s active initiatives by conducting research, preparing briefs, and managing background materials.
• Track deliverables across client, internal, and partnership projects — ensuring timelines are met, and stakeholders are aligned.
• Follow up with internal teams and external partners to keep momentum on the Founder’s priorities.
• Create clarity around new ideas, distilling them into structured action plans with defined responsibilities.

Operational & Strategic Support

• Partner with the Founder to streamline decision-making and manage competing priorities.
• Ensure accountability across the agency by monitoring progress on key tasks and holding teams to deadlines.
• Represent the Founder in select communications and manage professional relationships with discretion.
• Identify opportunities to improve efficiency, reduce friction, and introduce better systems or tools.

Personal Assistance

• Manage personal appointments, family commitments, and travel arrangements.
• Handle personal errands with discretion and efficiency, ensuring seamless integration between personal and professional obligations.

Requirements:

• Bachelor’s degree in a relevant field.
• 5+ years of experience as a senior EA, Chief of Staff, or executive operations lead.
• Proven track record of managing complex priorities for senior executives.
• Exceptional organizational skills with a near-obsessive attention to detail.
• Excellent writing, editing, and research skills.
• High emotional intelligence and discretion in managing sensitive information.
• Comfortable making decisions independently while knowing when to escalate.
• Tech-fluent: Google Suite, Slack, Asana/Notion/Trello, and presentation software.
• Flexibility to travel internationally and support global engagements.

What We Offer

• Direct partnership with the Founder of one of Africa’s fastest-growing agencies.
• Exposure to high-level clients and networks across art, fashion, music, tech, and government.
• A dynamic, global environment that values initiative, excellence, and trust.
• Competitive compensation with room for growth.