Senior Event Assistant

Responsibilities:

• Coordinate the planning, setup, execution, and post-event activities for corporate events, social celebrations, experiential activations, décor installations, and branded experiences.
• Prepare event plans, décor plans, production schedules, checklists, budgets, timelines, and other project documentation.
• Conduct venue inspections and site assessments, identifying space, access, installation, logistics, power, and safety requirements.
• Coordinate clients, decorators, fabricators, printers, suppliers, production teams, logistics providers, installers, and other vendors to ensure seamless project delivery.
• Coordinate décor elements including backdrops, stages, tablescapes, floral arrangements, props, furniture, lighting, signage, and branded installations.
• Follow up on fabrication, printing, branding, décor production, rentals, and other project deliverables to ensure timely completion.
• Supervise venue setup, décor and branding installations, production activities, event-day operations, logistics, and dismantling.
• Conduct quality checks to ensure décor, fabrication, branding, printing, signage, and installations meet approved specifications and standards.
• Monitor project budgets, procurement, materials, inventory, and resources to support efficient and cost-effective delivery.
• Coordinate and supervise junior event assistants, vendors, and on-site support teams, ensuring accountability for assigned tasks.
• Identify and resolve operational challenges during planning, setup, and live event execution, escalating major issues when necessary.
• Maintain accurate project records, vendor information, event documentation, reports, and post-event evaluations.
• Ensure event activities comply with approved project specifications, company standards, venue requirements, and health and safety procedures.
• Support continuous improvement in décor execution, vendor coordination, event logistics, production workflows, and project delivery.
• Other responsibilities as assigned by Management.

Requirements:

• Bachelor's Degree in Event Management, Hospitality Management, Business Administration, Marketing, Project Management, or a related field.
• Minimum of 3–5 years' experience in event coordination, décor planning, project management, experiential marketing, or a similar role.
• Previous experience coordinating corporate events, luxury social events, exhibitions, activations, décor installations, or branded experiences.
• Experience within event management, branding, hospitality, production, advertising, or creative industries will be an added advantage.

Core Skills & Functional Competencies:

• Strong practical knowledge of event planning, décor coordination, production, logistics, venue management, and on-site execution.
• Strong understanding of décor styling, space planning, furniture placement, backdrops, floral elements, props, lighting, and event presentation.
• Ability to interpret and execute approved event concepts, décor plans, layouts, branding specifications, and production requirements.
• Working knowledge of fabrication, printing, signage, branded installations, décor production, and event setup.
• Strong vendor and stakeholder coordination skills, particularly with decorators, fabricators, printers, suppliers, logistics providers, and production teams.
• Strong project coordination and organisational skills, with the ability to manage multiple deliverables, timelines, budgets, and priorities.
• Working knowledge of procurement, quotation comparison, material sourcing, inventory, and resource management.
• Proficiency in Microsoft Office Suite and Google Workspace for project tracking, documentation, budgeting, and reporting.
• Familiarity with project management tools such as Trello, Asana, ClickUp, Monday.com, or similar platforms.
• Strong quality-control, problem-solving, and decision-making abilities during event preparation and live execution.
• Strong leadership and coordination skills with the ability to supervise junior team members and on-site teams.
• Excellent communication, client management, attention to detail, and time-management skills.
• High level of accountability, initiative, professionalism, adaptability, and sound judgment.
• Willingness to work evenings, weekends, public holidays, and extended hours based on event schedules and travel locally
• Willingness and ability to travel locally for venue inspections, client meetings, production activities, installations, and event execution.

Remuneration: NGN 300,000 – 500,000 monthly