Secretary

Responsibilities:

• Manage incoming and outgoing correspondence, including emails, letters, and official documents.
• Answer telephone calls, respond to enquiries, and direct messages to the appropriate departments or personnel.
• Schedule appointments, meetings, and official engagements for management.
• Prepare, type, proofread, and format letters, reports, memos, and other business documents.
• Maintain accurate filing systems for physical and electronic records.
• Organize meetings, prepare agendas, take minutes, and follow up on assigned action items.
• Receive visitors and clients professionally and provide necessary assistance.
• Monitor office supplies and coordinate the replenishment of stationery and other administrative materials.
• Handle confidential documents and sensitive information with discretion.
• Maintain calendars, contact lists, and office schedules.
• Assist with data entry, record-keeping, photocopying, scanning, and document distribution.
• Support management with travel arrangements, bookings, and other administrative tasks when required.
• Coordinate communication between management, staff, clients, and external stakeholders.
• Ensure office documents are properly organized, stored, and accessible when needed.
• Perform general administrative duties to support efficient office operations.
• Ensure all assigned tasks are completed accurately and within deadlines.

Requirements:

• Minimum of an OND in Secretarial Studies, Office Technology and Management, Business Administration, or a related field.
• Proven years of experience as a secretary, administrative assistant, or in a similar role.
• Proficiency in Microsoft Word, Excel, PowerPoint, email, and other office applications.
• Excellent written and verbal communication skills.
• Strong typing, proofreading, and document preparation skills.
• Good organizational and time-management abilities.
• Strong attention to detail and accuracy.
• Professional telephone etiquette and interpersonal skills.
• Ability to multitask, prioritize duties, and work under minimal supervision.
• High level of confidentiality, integrity, and professionalism.
• Good problem-solving skills and a proactive attitude.
• Ability to work effectively with management, colleagues, clients, and visitors.