Secretary

Responsibilities:

• Receive, screen, and appropriately redirect phone calls.
• Handle and prioritize all incoming and outgoing correspondence (emails, letters, packages, etc.). 
• Type, format, and prepare letters, court processes, and other legal documents as required.  Prepare the weekly cause list.
• Prepare the conference room for meetings and serve refreshments when required.
• Handle confidential documents for the Principal Counsel, ensuring proper security and discretion.
• Collate and maintain the firm’s client list.
• Ensure the reception area is clean and presentable at all times.
• Request, purchase, and manage inventory of office supplies.
• Update and review the inventory book daily to maintain approved stock levels.
• Distribute and monitor the use of stationery issued to staff.
• Prepare and input requisitions for office supplies on the payment approval platform.
• Maintain attendance registers and movement record books in good condition.
• Compile and send daily attendance reports to Management.
• Perform other clerical and administrative duties as assigned.
• Ensure full compliance with the firm’s core values and policies.

Requirements:

• Minimum of B.Sc. or HND qualification.
• 3–5 years’ experience as a Secretary, preferably in a law firm or professional services environment.
• Experience in customer service and client communication.
• Proficient in Microsoft Office tools (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Good interpersonal skills and the ability to work effectively in a team.
• High level of discretion and professionalism.
• Attention to detail
• Confidentiality and integrity
• Proactiveness
• Ability to multitask and prioritize tasks effectively 
• Professional appearance and demeanor

Location: Ikoyi, Lagos 

Remuneration: NGN 200,000 Monthly