School Admin

Responsibilities:

• Oversee the daily administrative operations of the school.
• Coordinate the activities of teaching and non-teaching staff.
• Maintain accurate student, staff, attendance and administrative records.
• Monitor staff and student attendance and punctuality.
• Manage school correspondence, documentation and official communications.
• Serve as a key point of contact for parents, guardians, staff and visitors.
• Respond to parents’ enquiries, concerns and requests professionally and promptly.
• Assist with student admissions, registration and onboarding.
• Coordinate school calendars, meetings, events and activities.
• Prepare schedules, notices, reports and other administrative documents.
• Monitor the cleanliness, safety and general condition of school facilities.
• Liaise with vendors, service providers and other external partners when necessary.
• Monitor school supplies, stationery and other administrative resources.\
• Assist management with budgeting, expense tracking and general financial administration.
• Ensure school policies and procedures are properly communicated and followed.
• Support the Principal/School Management in implementing school policies and initiatives.
• Organise staff meetings and take minutes where required.
• Handle confidential student, staff and school information appropriately.
• Maintain an organised filing and record-keeping system, both physical and digital.
• Assist in resolving day-to-day issues involving staff, students and parents.
• Support the planning and execution of school programmes, examinations and special events.
• Monitor the overall smooth running of the school and promptly escalate major issues to management.
• Perform other administrative duties assigned by the School Management.

Requirements:

• Strong organisational and administrative skills.
• Excellent communication and interpersonal skills.
• Ability to multitask and manage competing priorities.
• Good knowledge of Microsoft Office/Google Workspace and basic computer applications.
• Strong attention to detail and record-keeping ability.
• Ability to work professionally with children, parents, teachers and management.
• Good problem-solving and decision-making skills.
• Ability to maintain confidentiality and handle sensitive information.
• Previous experience in school administration or a similar administrative role is an advantage.