Project Manager

Responsibilities:

Project Planning & Coordination:

• Review project scope, drawings, specifications, quotations, and client requirements.
• Develop detailed project execution plans and implementation schedules.
• Define project milestones and monitor progress against agreed timelines.
• Allocate project resources effectively.
• Coordinate all internal departments involved in project execution.
• Ensure all project documentation is complete before commencement.

Client Relationship Management:

• Serve as the primary point of contact for assigned clients.
• Conduct project kick-off meetings with clients and internal stakeholders.
• Provide regular project updates to clients.
• Manage client expectations throughout the project lifecycle.
• Resolve client concerns promptly and professionally.
• Coordinate project inspections and final handovers.

Production & Factory Coordination:

• Liaise with the Production Manager to ensure manufacturing schedules align with project deadlines.
• Monitor factory production progress.
• Ensure production complies with approved drawings and specifications.
• Resolve production bottlenecks affecting delivery timelines.
• Coordinate quality inspections before dispatch.

Procurement & Material Management:

• Work closely with Procurement to ensure timely sourcing of materials and accessories.
• Monitor material availability against production schedules.
• Track long-lead items and escalate delays where necessary.
• Ensure procurement activities remain within approved project budgets.

Site & Installation Management:

• Coordinate delivery and installation schedules.
• Supervise installation activities where necessary.
• Ensure site readiness before installation.
• Monitor contractor and installation team performance.
• Ensure installations comply with quality and safety standards.
• Resolve site-related issues promptly.

Budget & Cost Control:

• Monitor project budgets and expenditures.
• Track project costs against approved estimates.
• Identify cost overruns and recommend corrective actions
• Review variation requests and assess cost implications.
• Support Finance in project billing milestones.

Project Monitoring & Reporting:

• Maintain project schedules and progress trackers.
• Prepare weekly project status reports.
• Highlight project risks, delays, and mitigation plans.
• Maintain accurate project documentation.
• Track project KPIs.

Quality Assurance:

• Ensure projects comply with company quality standards.
• Coordinate factory and site quality inspections.
• Monitor defect rectification.
• Ensure snag lists are completed before project handover.
• Obtain client sign-off upon completion.

Risk Management:

• Identify project risks early.
• Develop mitigation strategies.
• Escalate critical issues to management.
• Minimize project delays through proactive planning.

Health, Safety & Compliance:

• Ensure compliance with company HSE policies.
• Promote safe working practices at project sites.
• Ensure contractors adhere to safety standards.
• Report accidents and safety incidents immediately.

Continuous Improvement:

• Conduct project close-out reviews.
• Document lessons learned.
• Recommend improvements to project management processes.
• Support implementation of operational best practices.

Requirements:

• Bachelor's degree in Project Management, Civil Engineering, Architecture, Building Technology, Quantity Surveying, Industrial Engineering, Business Administration, or a related discipline.
• PMP, PRINCE2, CAPM, or equivalent Project Management certification is an added advantage.
• Minimum of 5 years of experience managing furniture manufacturing, interior fit-out, construction, or similar projects.
• Proven experience coordinating multiple projects simultaneously.
• Experience working with production, procurement, logistics, and installation teams.
• Experience managing client relationships.

Technical Competencies:

• Project planning and scheduling.
• Budget and cost management.Risk management.
• Stakeholder management.
• Contract administration.
• Quality management.
• Resource planning.
• Microsoft Project or equivalent project management software.
• Microsoft Office Suite (Excel, Word, PowerPoint).
• Ability to interpret technical drawings and specifications.
• Knowledge of furniture manufacturing processes and interior fit-out operations is an advantage.

Behavioural Competencies:

• Strong leadership skills.
• Excellent communication and interpersonal skills.
• High level of accountability.
• Exceptional organizational skills.
• Strong negotiation and conflict resolution abilities.
• Critical thinking and problem-solving.
• Decision-making under pressure.
• Attention to detail.
• Customer-focused mindset.
• Ability to manage multiple priorities effectively.

Working Conditions:

• Office, factory, showroom, and project site environments.
• Frequent travel to project locations.
• Occasional weekend or extended working hours to meet project deadlines.