Specific responsibilities of the Project Manager

The project manager, operating within agreed reporting structures, is responsible for:

Planning 

• Producing implementation plans and timelines covering all aspects of the commodity season cycle (activity/resource planning and sequencing, including charts and schedules)

• Designing and applying appropriate project management standards for incorporation in the warehouse and field operations Process

Managing and Supervising

• Managing project risks, including the development of contingency plans

• Maintaining and fostering established relationships with customers, clients, suppliers, and other business partners, such as off-takers, insurance companies, Local Buying agents, warehouse operators, trucking companies, farmers, Community leaders e.t.c.

• Ensuring effective communication of all change, ensuring that the relevant management, operations staff, and stakeholders are engaged, and all issues and risk are flagged and escalated accordingly

• Monitoring overall progress and use of resources, initiating corrective action where necessary

• Managing staff and overseeing the day-to-day activities related to the management and implementation of the commodity trading operations (warehouse, communal drying facilities, and field operations).

• Ensuring compliance with all required regulations

Engaging

• Collaborating with farmers and Local Buying Agents and Quality control team on improving quality of commodities received.

• liaison with Executive (CEO & Director of Operations) to assure the overall direction and integrity of the operations

• Inculcating extensive knowledge on agro-commodities and their sales and purchase.

• Employing various initiatives to coach employees to optimize their capabilities.

• Monitoring market price of commodities on a regular basis

• Building a strong and self-sufficient commodity supply base and participate in expansion activities for commodity sourcing

• Performing any other function as required by Director of Operations and CEO

 Documents

• Working with Director of Operations to prepare timely and accurate budgets and financial performance reports

• Preparation and submission of relevant reports to the Director of Operations and CEO

• Document List include:

  • Stakeholder matrix

  • Workplan

  • Communication plan

  • Risk log

  • Action and issue tracker

  • Season Report

  • Market research and feasibility

  • Updated Human Resource register 

Qualifications

• Ability to demonstrate both traditional and agile based Project Management skills and tailor expert knowledge to meet specific circumstances

• Attention to detail and investigative skills

• Proactive mind-set with good problem-solving abilities

• Excellent written, verbal and presentation communication skills including extensive experience of interaction with senior management and clients

• Ability to clearly define and articulate business requirements

• Confidence in communicating internally at all levels; candidate will be dealing with front office, middle office and technology teams on a daily basis who are both business and technically sophisticated

• Independent, proactive, self-motivated, and flexible with a positive attitude

• Works well with others and is a good team player

• Strong time management skills: efficient at multi-tasking and able to work under pressure to deliver multiple business demands on-time, to a high-level standard (Note working hours is not defined due to the complexities associated with the trade season)

• Experience in working with technology development teams during build and implementation phases of requirements

• understand and apply business case and risk management processes

• Able to build relationships and influence others 

• Control focused

• Ability to multi-task and manage multiple projects while continuing to deliver on daily requirements                                                           

Desirable Skills: 

• Certified Project Management Professional 

• Advanced MS Excel

• Experience in agro commodities