Procurement Officer

• Develop and implement procurement plans aligned with organizational goals and budgets
• Forecast material, service, and equipment requirements in collaboration with user departments.
• Participate in annual budgeting and procurement scheduling.
• Identify cost-saving opportunities and efficiency improvements.
• Support long-term sourcing strategies and category management.

• Identify, evaluate, and prequalify suppliers and vendors. Prepare and issue
• Requests for Quotation (RFQs), Requests for Proposal (RFPs), and Invitations to Tender (ITTs).
• Analyse bids and proposals using technical, commercial, and financial criteria.
• Conduct supplier due diligence and risk assessments.
• Maintain an approved supplier database.

• Negotiate pricing, delivery schedules, payment terms, warranties, and service level agreements.
• Draft, review, and manage procurement contracts in collaboration with legal teams.
• Ensure contracts comply with organizational policies and applicable laws.
• Monitor contract performance and enforce terms and conditions.
• Manage contract renewals, amendments, and terminations.

Purchasing & Order Management:

• Prepare and process purchase requisitions and purchase orders.
• Ensure accuracy of specifications, quantities, and pricing.
• Track orders from placement to delivery.
• Expedite delayed shipments and resolve supply issues.
• Coordinate with logistics, warehouse, and finance teams.

• Ensure procurement activities deliver the best value for money.
• Monitor market trends, price fluctuations, and supplier performance.
• Analyse procurement spends and prepare cost analysis reports
• Implement cost reduction initiatives without compromising quality.
• Prevent maverick spending and unauthorized purchases.

Supplier Relationship Management:

• Build and maintain strong relationships with suppliers.
• Conductsupplier performance evaluations and audits. Address supplier disputes, non-conformances, and service failures.
• Promote ethical sourcing and supplier development.
• Support supplier diversity and sustainability initiatives.

• Ensure procurement processes comply with internal policies, laws, and regulations.
• Uphold ethical procurement standards and anti-corruption practices.
• Maintain accurate procurement documentation and audit trails.
• Identify and mitigate procurement-related risks.
• Support internal and external audits.

• Ensure goods and services meet required quality standards.
• Coordinate inspections, testing, and acceptance of delivered items.
• Manage non-conforming goods, returns, and replacements.
• Work with quality assurance teams to resolve defects.

• Collaborate with inventory and warehouse teams to optimize stock levels.
• Avoid overstocking, shortages, and obsolete inventory.
• Support logistics planning and delivery scheduling
• Monitor lead times and improve supply chain responsiveness.

• Prepare procurement reports (spend analysis, supplier performance, savings achieved).
• Maintain procurement records, contracts, and transaction files.
• Update procurement systems and databases.
• Provide management with accurate and timely procurement information.

Systems & Process Improvement:

• Utilize e-procurement systems and ERP platforms.
• Streamline procurement workflows and approval processes.
• Recommend automation and digital procurement solutions. 
  
• Train staff on procurement procedures and systems.

• Liaise with internal departments to understand procurement needs.
• Provide procurement guidance and advisory support.
• Resolve internal procurement issues professionally.
• Support cross-functional projects and initiatives.

• Promote environmentally responsible procurement practices.
• Support sustainable sourcing and ethical supply chains.
• Reduce environmental impact through responsible purchasing decisions.

Requirements:

• Minimum BSc
• 2-4 years of previous work experience in a similar role