Procurement Officer
Job summary
To procure farm inputs, equipment, and services at competitive market rates while enforcing strict procurement controls that prevent inflated supplier pricing, supplier collusion and kickbacks, fake quotations and manipulated bidding, procurement of substandard items, uncontrolled contractor costs, and buying outside budget and approval limits This role must add real value by ensuring the company buys the right quality at the right price, from the right suppliers, under strict documentation. The Procurement Officer will handle procurement, including (but not limited to): Farm Inputs & Consumables: Pig feed inputs (where applicable), premix, supplements, Medications, vaccines and veterinary consumables (with vet approval). Greenhouse seeds, fertilisers, chemicals, Sawdust and bedding materials, and Packaging materials Equipment & Repairs: Irrigation equipment and greenhouse parts, Pumps, filters, fittings, Tools and spare parts, Forklifts (where applicable) and Tyres, batteries, vehicle servicing parts Services & Contractors: Mechanics and equipment repair services, Greenhouse construction contractors, Building materials procurement (where required) and Farm infrastructure services Utilities & Operational Supplies: Diesel and fuel supply contracts and Subscriptions and software services (where required)
Job descriptions & requirements
Responsibilities:
Controlled Procurement Execution (No Shortcuts):
- Receive procurement requests only through the approved requisition process.
- Confirm requisitions include specifications, quantities, delivery location, and required delivery date
- Ensure all purchases follow approval thresholds and documentation rules.
Supplier Sourcing & Competitive Quotation Management:
- Source competitive quotations from approved suppliers.
- Ensure minimum quotation standards are met (as per policy), such as 2–3 supplier quotes for standard items and more quotes for major purchases where required
- Compare supplier offers based on price, quality/specification, delivery timeline, supplier reliability and payment terms
Anti-Collusion and Quote Verification Controls (Critical):
- Ensure supplier quotes are genuine by verifying supplier contact details, call-back confirmation where required, and avoiding repeated single-supplier dependence
- Prevent supplier collusion by ensuring no supplier is allowed to dictate purchasing decisions, and vendor rotation where appropriate, and documentation is transparent and auditable
- Work with the Internal Auditor for verification checks.
Purchase Order (PO) Creation and Tracking:
- Prepare Purchase Orders (POs) for approved purchases.
- Track PO status until delivery is completed.
- Ensure POs clearly state item description and specification, quantity, agreed price, delivery conditions, and delivery timelines
Contractor and Service Procurement Control:
- Source and negotiate contractor services with a clear scope and cost.
- Ensure service agreements include defined deliverables, timeline, payment milestones, and warranty/quality conditions
- Prevent “open-ended billing” and uncontrolled cost escalation.
Delivery Coordination & Receiving Confirmation:
- Coordinate deliveries with the Kwall Storekeeper and Site Manager.
- Ensure receiving procedures are followed; physical count and inspection, GRN documentation, and evidence capture (photos)
- Escalate short delivery, damage, or substandard items immediately.
Procurement Reporting & Cost Savings Tracking:
- Maintain procurement logs showing items purchased, suppliers used, prices paid, and delivery timelines
- Produce weekly procurement reports including: price comparisons, savings achieved vs market rates, supplier performance issues, procurement risks and recommendations
Daily Work Structure (8-hour expectation):
- Morning: review requisitions, confirm specifications and approvals
- Midday: request quotes, negotiate pricing, issue POs
- Afternoon: follow up deliveries, confirm receiving compliance, resolve supplier issues
- End-of-day: update procurement tracker and submit daily procurement activity summary
Key Performance Indicators (KPIs):
- Purchase price variance (PPV) improvement: positive trend
- Cost savings achieved vs baseline market rates: measurable monthly
- Procurement compliance rate (quotes/approvals): 100%
- Supplier delivery performance (OTIF): ≥ 95%
- Substandard delivery incidents: low and declining
- Purchases outside process: 0 tolerance
- Procurement documentation completeness: 100%
Integrity & Non-Negotiables:
- No personal supplier relationships influencing decisions.
- No procurement without competitive quotes (except approved emergencies).
- No kickbacks, gifts, or commissions accepted.
- Must report suspicious supplier behaviour immediately.
- Must maintain transparency and audit-ready documentation.
Requirements:
- ND/HND/BSc in Procurement, Supply Chain, Business Admin, Accounting, or related field
- Minimum 3–7 years of experience in procurement (agriculture/FMCG/manufacturing preferred)
- Strong negotiation skills and supplier management experience
- Strong documentation and compliance discipline
- Ability to travel regularly to the Kwall site
Preferred Attributes:
- Strong integrity and anti-fraud mindset
- Good market knowledge of farm inputs and equipment
- Strong attention to detail and cost discipline
- Ability to work under pressure and meet deadlines
Location: Jos, Plateau State (preferred) — with frequent travel to Kwall farm site
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